Court Reporting Services

The Public Utility Commission of Texas (PUCT) is soliciting bids for comprehensive court reporting and transcription services through an Invitation for Bids (IFB) with Requisition No. 8938. The procurement seeks a single contractor to provide court reporting services for various PUCT proceedings, including in-person and remote meetings, hearings, workshops, depositions, and State Office of Administrative Hearings (SOAH) proceedings. The contract scope includes 52 half-day and 52 full-day in-person proceedings, 52 half-day and 52 full-day electronic proceedings, and 40 SOAH proceedings across different formats. All contractor personnel must be certified court reporters under Texas Government Code Chapter 154 with substantial experience in state agency proceedings. Bids must be electronically submitted to rfpcorrespondence@puc.texas.gov by December 18, 2025, at 10:00 AM, with pricing required for multiple transcript delivery options ranging from daily to 10-business-day copies. The contractor must provide transcripts electronically within specified timeframes (1-2 business days for electronic copies, 10-14 business days for certified copies) and comply with the Uniform Format Manual for Texas Court Reporters.

The contract will have an initial term from January 1, 2026, through December 31, 2026, with one optional renewal period from January 1, 2027, through December 31, 2027. While no specific set-aside designations are mentioned, the procurement includes extensive compliance requirements related to Texas law, such as E-Verify, workers' compensation, and drug-free workplace regulations. Bidders must submit firm prices for both the initial and renewal contract terms and face potential financial penalties for late deliveries, including fee reductions of 5% per business day up to 50%. The contractor must guarantee reporter availability with 24-hour notice and provide detailed pricing for administrative fees, minimum invoice fees, hourly writing fees, overtime, appearance fees, weekend/holiday fees, and cancellation fees. Bid prices must remain firm for 30 days from the bid opening date. Although a specific budget range is not explicitly stated, the comprehensive service requirements and multiple proceeding types suggest a substantial contract value for the selected court reporting vendor.