Court reporter for surveying complaint hearings

The State of West Virginia Board of Professional Surveyors, on behalf of Braxton County, issued Request for Quotation (RFQ) number ELS1600000002 seeking one court reporter to provide stenographic reporting services for land surveying complaint hearings on an as-needed basis under an Agency Master Agreement procurement structure. The court reporter will be responsible for attending complaint hearings related to professional surveying matters, creating transcripts, and maintaining confidentiality of hearing records. Qualified respondents must demonstrate certification and experience in court reporting with the ability to provide appearance fees, hourly rates for reporting services, transcript pricing for original and duplicate copies, and travel reimbursement at established per-mile rates. The solicitation was issued on September 21, 2015, with a response deadline of October 12, 2015, at 4:00 PM, with all proposals to be submitted to the Board Administrator at the Professional Surveyors Board office located at 738 Airport Road, Sutton, West Virginia 26601. Melissa Pettrey, the primary contact for this solicitation, can be reached at (304) 558-0094 or melissa.k.pettrey@wv.gov for inquiries regarding the procurement requirements and specifications. No site visits, bidders' meetings, or pre-award conferences were indicated as requirements for this solicitation.

The solicitation documentation does not identify any set-aside designations for disadvantaged, minority-owned, women-owned, or small business enterprises, nor does it reference any incumbent contractor or existing vendor relationships. There is no identified existing infrastructure or technology requiring integration with the successful vendor's services. The pricing framework requires vendors to submit unit and total price proposals across multiple service categories on an individual unit basis, with actual contract expenditures dependent on the frequency of court reporter appearances and services utilized by the Board. Specific award values or total budget ranges are not delineated in the available documentation, as this is structured as a variable-cost contract where compensation will be determined by actual service usage rather than a fixed contract amount. All offers are subject to the terms, conditions, and specifications contained within the complete solicitation documentation, and successful award will establish an ongoing Agency Master Agreement relationship with the selected court reporter service provider.