Court Facility Assessment Services

The Administrative Office of the Courts (AOC) for the Kentucky Court of Justice has issued a Request for Proposals (RFP) seeking architectural and engineering assessment services for court facilities across 35 additional Kentucky counties. The primary objective is to conduct comprehensive evaluations of judicial branch facilities, assessing factors such as facility age, structural soundness, mechanical and electrical systems, security needs, building code compliance, space adequacy, and overall facility quality. The selected contractor must be owned by a licensed architect or engineer and must maintain professional liability insurance of $1 million per occurrence and $2 million aggregate. Proposals will be evaluated using a 1,000-point scoring system, with 500 points allocated to the proposal, 250 points for cost, and 250 points for potential interviews. The RFP was released on April 2, 2025, with proposals due by April 28, 2025, at 3:30 p.m. Eastern Time, and the initial contract term will run from contract execution through June 30, 2026, with potential renewal options for up to two additional biennia. Each assessment must include detailed cost estimates for renovation and new facility construction, with counties to be scored between 1 and 100 using a consistent scoring rubric.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract is subject to legislative review and contingent upon available funding, with the AOC reserving the right to negotiate, modify, or cancel the solicitation as needed. While no incumbent vendors are directly mentioned, the RFP references a previous assessment conducted by GRW Architects/Engineers in 2020 that evaluated court facilities in 37 counties. The total project scope encompasses 39 judicial facilities across various Kentucky counties, ranging from smaller county courthouses to larger metropolitan judicial centers. The cost proposal form suggests a standardized pricing approach, with bidders expected to provide a lump sum assessment fee per county, multiplied by 35 to determine the total bid amount. Although specific budget ranges are not explicitly stated, the previous facility assessment for Owsley County estimated renovation costs at approximately $12,423,426, with an additional $1,203,830 for architectural and engineering fees, which may provide some context for potential project costs.