Courier Services

The North Dakota State Procurement Office is soliciting bids under Invitation for Bid SRC000489 for statewide courier services, with bids due October 30, 2026 at 1:00 p.m. Central Time. The contract is a cooperative purchasing vehicle available to state entities, higher education institutions, other government entities, nonprofit entities, tribal agencies, and qualified transportation providers. Solicitation Amendment #1, posted October 26, 2026, responds to bidder questions after the October 23, 2026 question deadline. Bidders who submitted responses before the amendment must resubmit the same or a revised response to be considered in evaluation.

Daily courier and delivery services run Monday through Friday, excluding government holidays, across four groups. Group 1 covers daily mail pickup and delivery between the State Capitol Mail Room and State Surplus Supply. Group 2 covers transport among North Dakota Department of Corrections facilities, the State Capitol, and other entities, including medical briefcase and pharmacy lockbox transport. Group 3 covers Retirement and Investment Office mail routing. Group 4 covers Office of the Adjutant General courier services.

Contractors must have at least three years of courier experience within North Dakota and hold DOT/federal training for transporting infectious substances. Required insurance includes commercial general liability of at least $2 million per occurrence, automobile liability of at least $500,000 per person and $2 million per occurrence, and workers' compensation meeting statutory requirements. The contractor must maintain a secure website for online ordering, confirm order receipt within a specified number of working days, and deliver within 48 hours of service call placement, with facilities or service providers within commuting distance. Failure to arrive at scheduled locations or deliver parcels forfeits 1/20th of the monthly contract amount.

The contract period runs January 1, 2027 through December 31, 2028, with renewal options for up to two additional 24-month periods and an extension of up to 12 months beyond the current termination date. Pricing is firm-fixed for the first 90 days. Afterward, the contractor may request price increases with manufacturer documentation, which the state may accept, reject, or cancel within 30 days. Bid responses must remain firm for 30 days, and the contractor bills the state monthly.

Bidders must submit electronically through the NDBuys system and complete supplier registration before submission. The bid opening is virtual via Microsoft Teams on October 30, 2026 at 1:00 p.m. Central Time.