Couplings, transition hymax (no subs), purchase, TC

Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ) #151004/CC for the purchase of Hymax transition couplings under a term contract. The procurement seeks fixed pricing for six coupling sizes: 2-inch (50 units), 4-inch (100 units), 6-inch (100 units), 8-inch (50 units), 10-inch (50 units), and 12-inch (40 units) on an annual estimated basis. All couplings must be manufactured by Hymax with EPDM flip gaskets and meet specified dimensional ranges for low and high ranges, with no substitute manufacturers permitted. Pricing must be submitted as single, fixed unit prices with no escalation clauses, and prices must remain firm for ninety days from opening and throughout the initial and any renewal terms. The County will award the contract to the lowest responsive, responsible vendor on an all-or-none basis, with delivery required within ten calendar days of receiving a delivery order, F.O.B. destination with the vendor responsible for all transportation charges, liability, and risk in transit. Responses were due June 29, 2021 at 4:00 p.m. Eastern Time, with faxed or emailed responses acceptable. Vendors must be registered in the County's Vendor Self-Service system, maintain current business tax receipts and required certifications throughout the contract term, comply with E-Verify employment eligibility requirements, and certify compliance with drug-free workplace standards and non-discrimination policies.

The County offers a 5 percent Local Preference to vendors with a permanent place of business in Palm Beach County and a 5 percent Glades Local Preference for Glades-based businesses, while Small/Minority/Women-Owned Business Enterprise (S/M/WBE) vendors within 10 percent of the lowest bid may receive award consideration. The successful vendor will receive a twelve-month term contract with the option to renew for four additional twelve-month periods, subject to mutual written agreement and annual appropriations. The County may terminate the contract for convenience with five days' written notice or for default if the vendor fails to perform, and all items are subject to inspection and acceptance by the County. No incumbent vendors or current contractors are identified in the solicitation documents. The specific budget or award value is not disclosed in the available documentation; pricing will be determined through the competitive bid process based on submitted quotes for the identified coupling quantities.