Countywide carpet cleaning services

The County of Solano, Department of General Services is requesting proposals for countywide commercial carpet cleaning services at various County facilities across California, with proposals due September 24, 2026 at 5:00 p.m. and a mandatory pre-proposal meeting on September 9, 2026 at 10:00 a.m. in Fairfield. The County gives preference to carpet cleaning services utilizing environmentally preferable cleaning products and practices that reduce exposure to harmful chemicals and minimize environmental impacts.

Proposers must have a minimum of three years of commercial carpet cleaning experience and must attend the mandatory pre-proposal meeting. The scope covers carpet vacuuming, spot cleaning, pre-treatment, shampooing, hot water extraction, and odor treatment across 24 County facilities totaling 524,406 square feet, including administrative buildings, libraries, health services centers, probation offices, social services buildings, sheriff's offices, and airports in Fairfield, Vallejo, Vacaville, and other locations. Services must comply with all federal, state, and local safety regulations including OSHA and Cal-OSHA standards, and utilize cleaning products meeting California Consumer Products Regulation VOC limits. Contractors must submit pricing on a cost-per-square-foot basis.

The estimated contract value is not to exceed $200,000 per year. The contract term runs from October 1, 2026 through June 30, 2029 (three years), with the County reserving the right to extend for two additional one-year terms without competitive bidding, for a potential total of five years. Contractor selection is scheduled for September 28, 2026, with a desired contract start date of October 5, 2026. Funding is contingent upon State budget approval and Board of Supervisors funding appropriation for each fiscal year. Evaluation criteria allocate 30 points for implementation and management plan, 25 points for general qualifications and experience, 25 points for scope of work understanding, and 20 points for budget and cost reasonableness. The County reserves the right to award to a single or multiple vendors and is not obligated to select the lowest bidder. Questions are due September 14, 2026, with responses due by September 18. All proposals must be submitted digitally through the OpenGov Solano County Portal.