County Clerk Recorder (CCR) Notification System
Closed State & local contract opportunity Posted
- Solicitation number
- 2026-RFI-0105
- State
- California
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- Point of contact
-
- Chris Anderson andersonch@saccounty.gov (916) 874-7034
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The County of Sacramento Department of General Services, at the request of the Department of Technology and the County Clerk Recorder's office, is issuing RFI 2026-RFI-0105 to gather market information on off-the-shelf County Clerk Recorder Notification solutions, with responses due October 12, 2026. This is a Request for Information only—not a formal solicitation—and response does not constitute a prerequisite for or provide competitive advantage in any future formal procurement.
The County seeks solutions to comply with California Senate Bill 255. The system must receive data from the County Clerk Recorder and Assessor's Office via secure IT methods, match and merge datasets, and produce daily or weekly notification PDFs using County-approved templates. An optional subscription portal for public electronic notification enrollment is required. Notifications must include document numbers, recording dates, document types, Assessor's Parcel Numbers, owner names, and tax bill addresses. Vendors must establish a secure data transfer portal operational by December 1, 2026, implement a reconciliation process for unmatched documents, provide quality control support, and conduct project management meetings. A minimum four-week testing period is required before go-live on or before January 1, 2027.
The County will provide recorded document index data and images; templates; and Assessor's Office data including Assessor Parcel Numbers, owner names, and addresses. Questions are due October 2, 2026, with County responses provided by October 6, 2026. Responses must be submitted electronically through the County's secure procurement portal. The County will not reimburse respondents for response costs. No contract value, set-asides, or award amounts are stated in this RFI.
Opportunity text
The County of Sacramento, Department of General Services at the request of the Department of Technology ("DTech") in concert with the County Clerk Recorder's office is issuing this Request for Information ("RFI") to gather current market information for a County Clerk Recorder Notification solution. The County seeks to review off the shelf solutions that fit the requirements found in the document titled "2026-RFI-0105 Email Security Capabilities Matrix" located in the Vendor Submissions tab of this RFI.
THIS IS A REQUEST FOR INFORMATION ("RFI") ONLY. This RFI is being issued solely for informational and planning purposes - it does not constitute a formal solicitation (RFB, RFP etc.) or a promise to issue a formal solicitation in the future. This request for information does not commit the County of Sacramento to contract for any supply or service. Responders are advised that the County will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party's expense. Response to this RFI is voluntary and is not a prerequisite for responding to a future solicitation, if any are issued. Proposals submitted in response to any subsequent solicitation will be evaluated on their own merit, with no advantage or disadvantage resulting from this RFI.
Files
| File | Type | Posted |
|---|---|---|
| County_Clerk_Recorder_(CCR)_Notification_System.pdf |
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