CoStar Small Purchase Sole Source Conditions

The State of Illinois Chief Procurement Office posted notice of CoStar Small Purchase Sole Source Conditions on August 4, 2026, with a due date of August 6, 2026.

This is a sole-source procurement vehicle notice rather than a specific goods or services solicitation. The posting establishes conditions governing use of CoStar as a small-purchase sole-source contracting mechanism under Illinois state procurement authority. Two attachments define the contractual and certification framework: Standard Terms and Conditions V.23.2 and Standard Certifications Illinois v.26.2.

The Standard Terms and Conditions establish uniform requirements across all State of Illinois agency contracts, including payment procedures under the State Prompt Payment Act, prevailing wage compliance where applicable, invoicing deadlines of July 31 for work completed through June 30, and record retention requirements of three to five years depending on federal funding involvement. Vendors must maintain general commercial liability insurance of $1 million per occurrence and $2 million annual aggregate, plus auto liability and worker's compensation coverage. All contracts require mandatory subcontractor approval, reserve intellectual property ownership to the State, include indemnification obligations, and mandate Illinois tax compliance and background-check authorization. The State may terminate for cause with written notice or for convenience with thirty days' notice without penalty, contingent upon appropriated funding availability.

Standard Certifications Illinois v.26.2 requires vendors and subcontractors to certify compliance with 34 specific certifications covering educational loan defaults, legal entity status, collective bargaining obligations, criminal history restrictions, environmental violations, drug-free workplace requirements, equal employment opportunity compliance, political contribution restrictions, cybersecurity clearances, labor exploitation prevention, and foreign-equipment and accessibility standards. For contracts exceeding one year, updated certifications must be provided by January 1 of each fiscal year. Non-compliance may result in contract voidance, suspension, debarment, payment denial, civil fines, or criminal penalties under the Illinois False Claims Act.