Cost-Benefit Evaluation of State Surplus Property Program

The State of Oregon, specifically the Department of Administrative Services (DAS) Procurement Services, is seeking a qualified vendor to conduct a comprehensive cost-benefit evaluation of the State Surplus Property Program through Request for Proposal (RFP) S-10700-00009063. The primary objective is to determine whether the current government-operated surplus property disposal program should be transitioned to a private vendor or continue under state management. Key deliverables include a project kickoff meeting, ongoing project management, detailed data analysis, and a final report examining staffing levels, time requirements for various surplus property disposal processes, and potential cost-effectiveness of privatization. The RFP requires proposers to demonstrate expertise in evaluation methodologies, with a focus on analyzing the operational efficiency and financial implications of the current surplus property program. Proposal submissions are due on February 2, 2024, at 3:00 PM Pacific Time, with evaluation criteria likely including technical capabilities, approach to the study, and overall responsiveness to the RFP requirements. The solicitation covers jurisdictions including Marion County and involves a comprehensive assessment of the state's current surplus property management processes.

The RFP includes specific provisions for Certified Disadvantaged Business participation, requiring proposers to submit a Certified Disadvantaged Business Outreach Plan that demonstrates opportunities for minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Proposers must identify potential subcontracting opportunities and outline strategies for including certified firms in the project. While no specific incumbent vendor is mentioned, the RFP requires detailed responsibility inquiries, including information about past contracts, financial stability, and potential legal issues. Proposers must provide comprehensive documentation of their organizational capabilities, including completed similar contracts, financial resources, and personnel expertise. The document does not specify an exact budget range, but requires proposers to submit detailed pricing proposals with hourly rates and not-to-exceed amounts that cover all project expenses, including travel. Additionally, the RFP allows proposers to designate certain proprietary or confidential information as exempt from public disclosure under Oregon's Public Records Law, providing some protection for sensitive business information.