Cosmetology Specialty Supplies - Supplemental

The Sachem Central School District in Suffolk County, New York, is seeking a vendor to provide Cosmetology Specialty Supplies for its high school cosmetology programs at Sachem North and Sachem East High Schools. Specifically, the procurement focuses on Moroccan Oil and Oloplex Hair Products, with vendors required to offer a percentage discount off the manufacturer's list price. The contract period will run from July 1, 2025, through June 30, 2026, with potential renewal for two additional one-year periods. Vendors must provide value-added services, including a minimum of four events per school year at both locations, which encompass classroom demonstrations, educational materials, and continuing education for teaching staff. The bid (B 25-162A) is scheduled to be opened on May 14, 2025, at 10:00 a.m., with vendors required to submit both a hard copy and an electronic copy (flash drive) of their bid. Bidders must complete various compliance forms, including sexual harassment prevention certification, Iran Divestment Act certification, and a non-collusive bidding form. The district emphasizes that there are no guaranteed minimum order quantities, and the awarded bid will be utilized at the district's discretion.

The procurement appears to be open to all qualified vendors, with no specific set-aside designations mentioned in the documentation. Bidders must provide comprehensive documentation, including a completed W-9 form, detailed financial statements, and proof of business qualifications. While no specific budget range is explicitly stated, vendors are expected to offer competitive pricing through a percentage discount off manufacturer list prices. The district reserves multiple rights, including rejecting any or all proposals, making awards by item or category, and waiving minor defects. Insurance specifications and performance expectations are outlined in the detailed terms and conditions document, with contractors required to guarantee products and services for two years against defective workmanship and materials. All inquiries must be directed to the Purchasing Office at (631)471-1330, and vendors should note that the district is exempt from federal, state, and local sales taxes. The procurement process emphasizes thorough documentation, competitive pricing, and the ability to provide comprehensive educational support for the district's cosmetology programs.