Corrugated Cartons Rebid

The Commonwealth of Pennsylvania, Department of Corrections, is requesting bids on corrugated cartons for Correctional Industries (CI) Huntingdon and all SCI/CI locations statewide, with bids due July 14, 2026. Electronic bid submission through the PA Supplier Portal is mandatory; vendor registration is required prior to bid submission.

The scope includes 18 line items for RSC kraft cartons with single-wall C-Flute fibreboard meeting Fibreboard Box Association standards, ranging from 6" x 4" x 3" to 24" x 5" x 8", plus unassembled partitions and dividers. All cartons must be delivered flat as knock-down units, F.O.B. Destination on wooden pallets not exceeding 52 inches in total height, with delivery within 30 days of contract effective date unless otherwise specified in purchase orders. Estimated annual quantities for CI Huntingdon total approximately 63,483 units. Manufacturers' Certification Stamps are required. Products must comply with EPA post-consumer recycled content requirements.

The contract term is one year with the option of four one-year renewals. Bid pricing is firm for the first contract year and cannot be adjusted regardless of quantities ordered; price adjustments in subsequent years require mutual agreement between the Department of Corrections and the awarded supplier, and exceptional pricing increases outside renewal periods may be negotiated only with adequate justification and supporting documentation, subject to DOC discretion. The order minimum is $250, with potential shipping fees for orders below that threshold. The awarded supplier must accept credit card payment for invoices up to $10,000 without passing credit card fees to the Commonwealth.

All contractors must submit the Worker Protection and Investment Certification Form (BOP2201) and Reciprocal Limitations Form with their bid. Vendors utilizing regular delivery transportation must provide clearance checks for all drivers. All deliveries must comply with DOC delivery and security requirements. The Commonwealth reserves the right to award to the lowest responsive and responsible bidder, award by line item if deemed advantageous, or reject any and all bids. The awarded contractor must be registered in the Commonwealth's Vendor Master file and submit ACH payment information within ten days of award. Warranty covers one year following delivery.