Solicitation Addendum Form (BOP 1305).pdf

This is a Solicitation Addendum issued by the Commonwealth of Pennsylvania, Department of Corrections, for corrugated cartons needed at Correctional Industries (CI) Huntingdon and all state correctional institutions. Addendum 1, issued July 8, 2026, clarifies that orders are placed as needed based on operational requirements, with quarterly placement being the best approximation, and that the large majority of orders will be directed to CI Huntingdon with only occasional one-off orders from other state locations. The original bid due date has been extended to July 15, 2026, at 10:00 AM. The solicitation (No. 6100066204) requests 18 line items of RSC kraft cartons with single-wall C-Flute fibreboard in various sizes ranging from 6" x 4" x 3" to 24" x 5" x 8", plus unassembled partitions and dividers, with estimated annual quantities for CI Huntingdon totaling approximately 63,483 units. All cartons must be delivered flat as knock-down units on wooden pallets not exceeding 52 inches in height, F.O.B. Destination, with delivery within 30 days of contract effective date. The contract term is one year with options for four additional one-year renewals.

Bid pricing is firm for the first contract year regardless of quantities ordered, with price adjustments in subsequent renewal years requiring mutual agreement and adequate justification. The minimum order threshold is $250, with potential shipping fees applicable for orders below this amount. Award will be made to the lowest responsive and responsible bidder, with the Commonwealth reserving the right to award by line item if advantageous or reject any and all bids. All cartons must comply with EPA post-consumer recycled content requirements and include Manufacturers' Certification Stamps. The awarded contractor must be registered in the Commonwealth's Vendor Master file, accept credit card payment for invoices up to $10,000 without passing fees to the Commonwealth, provide driver clearance checks for regular delivery transportation, and submit ACH payment information within ten days of award. All contractors must submit the Worker Protection and Investment Certification Form (BOP2201) and Reciprocal Limitations Form with their bids. Electronic bid submission through the PA Supplier Portal is mandatory, and warranty coverage extends for one year following delivery.