Corcoran state prison

The California Department of Rehabilitation is conducting a Small Business (SB) Option competitive solicitation (RFQ #03-0878E) for the procurement and installation of twelve (12) newly manufactured Crane BevMax 5800-4HC Classic Cold Beverage Vending Machines at Corcoran State Prison, located at 4001 King Ave, Corcoran, CA 93212. Responses must be submitted by April 10, 2026, at 2:00 p.m. via email to Jim Abad (Jim.Abad@dor.ca.gov) or Tiffany Baker (Tiffany.Baker@dor.ca.gov), Procurement Analysts II, with prospective bidders permitted to submit questions no later than three business days prior to the due date. The solicitation requires bidders to be manufacturers or Factory Authorized Suppliers with technical expertise, inventory maintenance, and repair capabilities, and must provide detailed equipment descriptions, specifications, and pricing that includes freight charges (FOB Destination basis), setup costs encompassing programming and vendor training, installation and labor charges with hourly rates, trade-in values or recycling removal of twelve existing vending machines identified by specific barcodes, and separate warranty information. The vending machines must be delivered, installed, and fully operational within five weeks (35 calendar days) after receipt of order, with all delivery and installation activities coordinated a minimum of two weeks in advance with the Business Enterprise Coordinator and including equipment setup, leveling, functionality testing, removal of existing units and packaging materials, removal of barcodes from disposed equipment with recycling receipts required upon invoice submission, and training on operational features. Award will be made to the lowest responsive and responsible bidder meeting all administrative and technical requirements, with machines required to comply with ADA standards, maintain temperatures between 0 and 23 degrees Celsius, include a two-year manufacturer warranty, and provide labor, parts, and service free of charge for the first ninety (90) days following installation.

This procurement is restricted to Small Business (SB) certified vendors, with the Disabled Veteran Business Enterprise (DVBE) incentive waived for this solicitation; however, DVBE-certified firms may still participate and must submit a DVBE Declaration form (DGS_PD_843) if claiming DVBE status. All bidders must submit a Bidder Declaration Form (GSPD-05-105) identifying current California certifications and any subcontractor information, a Payee Data Record (STD Form 204), California seller's permit documentation, post-consumer recycled content certification, certifications regarding Darfur Contracting Act compliance, federal debarment status, and Economic Sanctions compliance. Bidders and all subcontractors entering the correctional facility must comply with strict security requirements including background checks administered by the California Department of Corrections and Rehabilitation, restrictions on attire resembling inmate uniforms, prohibition of electronic and communicative devices, tobacco-free facility compliance, and adherence to all security protocols and California Penal Code provisions. The solicitation documents do not specify an overall contract value or budget range; however, pricing responses must include all costs associated with equipment supply, delivery, installation, setup, programming, training, warranty, and removal of existing machines. All procurement requirements and General Terms and Conditions are available at http://www.dgs.ca.gov/pd, and bidders must acknowledge acceptance of current State of California Bidder Instructions (GSPD-451) and General Provisions (GSPD-401) by submitting their quotes.