Attachment__1_-_Request_for_Quote_Requirements_(VM).docx

Corcoran State Prison Location 03-0878 Small Business Option

ATTACHMENT #1 Request for Quote Requirements

Reference RFQ Attachment(s), for total number of vending machines, specifications, and delivery of machines to location.

Detailed Equipment Description:

Provide in response detailed equipment description, specifications and model number(s) of item(s) being with your RFQ response. When providing pricing for items offered on the DR 815, please include: UNSPSC code, MFR OEM Part #, SKU#/Item # and Description on the DR815.

Included In RFQ Response:

Freight/Shipping Charges-to be FOB Destination, Set Up - to include (Programming, & Training of vendor) Installation/Labor Charges Hourly Rate, Trade-In, or Removal of old machines (if applicable). Warranty information must all be stated as separate items in RFQ response.

Method Of Award:

The award will be made to the lowest responsive and responsible bidder(s) meeting all administrative and technical requirements, terms, and conditions of this solicitation.

Responsive Bidder:

A supplier provides a bid response that is compliant with solicitation requirements and indicates performance without material deviation from the terms and conditions of the proposed contract.

Responsible Bidder:

A supplier who is responsible and submits a responsive bid is one who clearly indicates compliance without material deviation from the solicitation's terms and conditions and who possesses the experience, facilities, reputation, financial resources, and other factors existing at the time of contract award.

Newly Manufactured Goods:

All Goods furnished under this RFQ/Contract shall be Newly Manufactured Goods; used or reconditioned Goods are prohibited.

Factory Authorized Supplier Requirement:

The supplier must be either the manufacturer or a Factory Authorized Supplier for the manufacturer.

Only quotes submitted by a manufacturer or an "Authorized Supplier” will be accepted. An "Authorized Supplier" is a purveyor who is normally and regularly engaged in the business of selling the products of the manufacturer. To qualify as an “Authorized Supplier," a Supplier must have technical expertise in the product line(s) being offered for sale, employ individuals who are knowledgeable in/with the products, maintain an inventory of finished product and/or spare parts, and offer technical assistance and repair capabilities. All "Authorized Suppliers" must provide substantially the same level of service.

Change Orders:

Any Purchase Order resulting from this quote may be amended, modified, or terminated at any time by mutual agreement of the parties in writing. Change Orders amending, modifying, or terminating the Purchase Order, including any modifications of the compensation payable, may be issued only by the Department of Rehabilitation Procurement Officer. All such change orders shall be in writing and issued only upon written concurrence of the supplier. Termination, as that term is used in this section, does not include termination for default of the supplier.

Bidder Declaration Requirements:

All bidders must complete the Bidder Declaration Form GSPD-05-105 and include it with all Department of Rehabilitation RFQ bid responses. When completing the declaration, bidders must identify SB/DVBE Certifications, and all subcontractors proposed for participation in the contract. Additionally for all SB/DVBE contractors and subcontractors, the SB/DVBE Certification forms must also be provided. If a Supplier selects to utilize a subcontractor(s) after the original Bidder Declaration form is submitted, the Supplier must identify any/all subcontractor(s) and notify Department of Rehabilitation by re-submitting an updated Form GSPD-05-105 within 10 days of selection of subcontractor, before said subcontractor enters a Department of Rehabilitation location and a minimum of 10 days prior to Supplier delivering contracted equipment. Any subcontractors of a Supplier must comply with all state procurement and delivery requirements.

http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf

Post Consumer-Recycled Content Certification:

The Bidder shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post -consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Section 12209. The Bidder shall include in the bid, the signed certification form that is available at:

http://www.calrecycle.ca.gov/BuyRecycled/StateAgency/Forms/CIWMB074.doc

Payee Data Record:

All bidders will be required to submit a Payee Data Record, STD. Form 204 listing their Taxpayer Identification Number with their bid response if an STD Form 204 is not already on file. An electronic version of this form can be found at:

http://www.documents.dgs.ca.gov/osp/pdf/std204.pdf

Seller’s Permit:

All bidders must provide their company’s California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set form in Sections 6487, 7101 and sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract code. Provide the BOE permit number in the space provided on the DR 815 (or attach a copy of the permit with your quote.)

Prohibition On Tax Delinquents Quoting (Ab 1424):

Public Contract Code section 10295.4 provides that a state agency shall not enter any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. This section applies to contracts executed on or after July 1, 2012. The Franchise Tax Board (FTB) and the California Board of Equalization (BOE) will post and periodically update lists of the 500 largest tax delinquencies on their websites as required by law. Starting on July 1, 2012, prior to executing contracts state agencies must check the FTB and BOE lists to ensure the proposed awardee/vendor is not on either list. If the proposed awardee is on either list the quote may be considered non-responsive.

Darfur Contracting Act Certification:

Effective January 1, 2009, all solicitations for goods or services must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.; Stats. 2008, Ch. 272). The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, quote on or submit a proposal for a contract with a state agency for goods or services. (Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a quote or proposal to a State agency.

A scrutinized company may still, however, submit a quote or proposal for a contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code section 10477(b).

An electronic version of this form can be found at:

http://www.documents.dgs.ca.gov/pd/poliproc/darfurcert072010.doc

Solicitations - GenAI Requirements - 2302 The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI, while balancing the risks of these technologies.

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term "materially impacts" shall have the meaning set forth in State Administrative Manual (SAM) 4986.2.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Executive Order N-6-22–Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State

Federal Debarment, Suspension, Ineligibility and Voluntary Exclusion:

Expenditures from this contract may involve Federal funds. The Federal Department of Labor requires all State agencies which are expending Federal funds to have in the contract file a certification by the contractor that they have not been debarred nor suspended from doing business with the Federal government.

Target Area Contract Preference Act (TACPA):

Solicitations for procurements of more than $100,000 provides for the optional Target Area Contract Preference Act (TACPA) preference. Bidders are not required to apply for this preference. Denial of the TACPA preference request is not a basis for rejection of the bid/offer.

The TACPA workplace and workforce preferences will be evaluated for this solicitation. California-based companies seeking TACPA preferences will need to complete and submit preference request forms with the bid/offer. The following webpage contains required preference request forms and an interactive map to determine if a business is located within a TACPA qualified zone: Request-a Target-Area-Contract-Preference By submitting TACPA forms, a bidder given a TACPA preference agrees to the TACPA contract provisions required by Government Code section 4535 and provided in section 1896.40 of Title 2 of the California Code of Regulations (CCR) in addition to requirements specified on the TACPA form STD 830.

Trade In (For Reuse) Or Take Back (For Recycling):

It is a mandatory requirement to remove the existing vending machines from the location at delivery of new units. Trade-in OR Take Back to recycler, either option acceptable, if not offering Trade in, then move item(s) from location to the Recycler.

If bidder is offering Trade-In, enter trade-in value on the Request for Quote (DR815). This value will be deducted from the cost of the items bid thereby reducing the Total Quote Amount.

If offering recycling instead of trade-in, the vending machines shall be moved from the existing location to the recycling facility. The management and recycling of these vending machines shall be in compliance with applicable local, State, and federal laws and regulations. The awarded vendor shall provide the recycling receipt and barcode tag sticker(s) with the submitted invoice.

Removal via "Trade-In" or "Move to Recycler" the “12” existing Vending Machines:

BARCODE(S): 10034184,10027984,10034176, 10027985, 10014888, 10027990, 10027988, 10034202, 10027989, 10034191, 10024335, 10027986

Suppliers shall only remove machines with the following barcode numbers and are NOT permitted to accept any substituted machines or barcodes for removal from premises.

Suppliers Compliance:

RFQ Response MUST comply with all details and terms of RFQ - and all included Attachment(s).

The RFQ Due Date is:

April 10, 2026, by 2:00 p.m.

END OF ATTACHMENT.

Attachment #1 - Corcoran State Prison Page 1 of 6