Copying and Printing for ancillary printing needs for RI College

The State of Rhode Island, through the Division of Purchases on behalf of Rhode Island College, is seeking a printing vendor to handle ancillary printing needs that cannot be managed by the college's Communications and Marketing Office. The Request for Quotation (RFQ23003007) solicits comprehensive printing and copying services, including black and white and color printing, with capabilities for rush jobs requiring potential 24-hour turnaround times. The procurement covers a wide range of print products such as NCR paper forms, stationery, note cards, flyers, envelopes, and specialized services including crash numbering, computerized cutting/trimming, folding, scoring, perforating, and laminating. Estimated quantities range from 500 to 50,000 units per line item, with specific requirements for paper types, sizes, and printing specifications. The solicitation opened on July 11, 2023, with a vendor Q&A period running from July 11 to July 26, 2023, and proposals are due by August 7, 2023, at 2:00 PM EDT. The initial contract period will run from approximately August 1, 2023, to June 30, 2025, with potential for extension.

The RFQ includes a mandatory 10% Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation requirement, encouraging diverse vendor participation. Vendors must be registered in the Ocean State Procures system and provide proof of insurance, including $1 million in general liability coverage, workers' compensation, and automobile liability insurance. While no specific incumbent vendor is identified, the solicitation indicates that the contract will be funded through the college's budget, with the state reserving the right to make single or multiple awards. Pricing must be submitted as firm, fixed unit prices, with any manufacturer price declines to be reflected in reduced agreement prices. Delivery terms are Free on Board (FOB) destination with inside delivery included at no extra cost. Vendors must also submit various certifications regarding business practices, compliance, and ethical conduct, ensuring a comprehensive and responsible procurement process.