Copy machine

JKL Bahweting School, a Michigan school district, issued a Request for Proposal on July 12, 2021, for the procurement of a digital copy machine to meet the school's document reproduction needs. Sealed bids must be submitted in person to the Director of Business and Finance at 1301 Marquette Avenue, Sault Ste. Marie, MI 49783, with a deadline of July 26, 2021, at 12:00 p.m. EST. The copy machine must meet comprehensive technical specifications including a copy speed of 75 pages per minute, capability to produce copies ranging from 5.5" x 8.5" to 11" x 17", a 100-sheet duplex document feeder, a minimum 160 GB hard disk drive, a 4000-sheet large capacity tray, 1200 x 1200 dpi resolution, and must include a 3000-sheet finisher unit with a 50-sheet stapler capacity and punch kit. Vendors must submit both purchase and lease pricing options and must provide delivery, setup, and training for six or more employees. The maintenance agreement must guarantee service calls within 24 hours of request, with maximum equipment downtime not to exceed 48 hours and a loaner copier provided if repairs cannot be completed within 48 hours; preventive maintenance must follow manufacturer recommendations with 24-hour advance notice required by the school. Board approval is scheduled for August 10, 2021, with award notification on August 11, 2021. Bid submissions must include completed company information and references preferably from similar school environments, a sworn and notarized disclosure statement regarding any familial relationships with school board members or administrators, and a notarized affidavit of compliance certifying the vendor is not an Iran-linked business under Michigan Public Act 517 of 2012.

The RFP does not specify any set-aside designations or restrictions limiting response to particular types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the procurement documentation, nor are there references to existing infrastructure or technology requiring integration with the new equipment. The RFP does not explicitly state a budget range or award value; however, pricing will be evaluated as part of the bid selection process, with the school board reserving the right to accept or reject any or all bids and noting it is not obligated to accept the lowest bid submission.