Coos Aerial Wildlife Surveys

The Oregon Department of Fish and Wildlife (ODFW) is conducting an intermediate procurement for aerial wildlife surveys in Coos and Douglas Counties, seeking a contractor to provide a helicopter and experienced pilot to transport up to three agency biologists for surveying Roosevelt elk populations. The solicitation (RFP #S-63500-00014852) requires a Bell 206BIII helicopter or equivalent with specific technical capabilities, including radio communication, GPS navigation, and remote tracking systems. Pilot qualifications are stringent, mandating a minimum of 1,000 total helicopter flight hours, 100 hours of low-elevation flying, and 75 hours of wildlife inventory experience. The evaluation will be based on a 115-point scoring system, with points distributed across understanding of services (25 points), general qualifications (30 points), pilot qualifications (30 points), references (15 points), and pricing (15 points). The project is scheduled for two potential winter seasons, with the first performance period from January 1, 2026, to March 31, 2026, and a possible extension for a second year. Proposals are due on October 15, 2025, with award notification anticipated on November 7, 2025, and surveys to be conducted in the Siuslaw, Sixes, Tioga, and Powers Wildlife Management Units.

The procurement encourages participation from certified small businesses and disadvantaged enterprises, with a Certified Disadvantaged Business Outreach Plan included in the solicitation requirements. While no specific set-aside percentages are mentioned, the RFP demonstrates a commitment to inclusive procurement practices. The project is funded through a federal award (Award #F25AF01598-00), which may impose additional compliance requirements related to federal regulations. Although no incumbent vendor is explicitly identified, the contract allows for a potential two-year engagement with approximately 38 flight hours anticipated per year. The cost structure is flexible, with the state reserving the right to adjust days based on budgetary constraints, and contractors expected to include all costs, profit, and overhead in their pricing. While a specific budget range is not disclosed, the comprehensive requirements suggest a substantial contract value that will cover helicopter services, pilot compensation, per diem expenses, and potential mobilization fees. The contract includes provisions for potential liquidated damages and requires strict adherence to Department of Administrative Services Travel Policies and environmental regulations.