Cooperative Milk and Juice Bid RFB #2128-25

Monroe 2 - Orleans BOCES is soliciting sealed bids for a cooperative milk and juice procurement contract (RFB #2128-25) covering the fiscal year from July 1, 2025, to June 30, 2026. The procurement spans 19 participating school districts in Monroe and Orleans Counties, including Rochester City, Brockport, Brighton, Hilton, Webster, and others. The bid encompasses two primary product categories: Category A (High Usage Milk) and Category B (Other Milk and Juice), which include a comprehensive range of dairy and juice products such as 1% and fat-free milk in 8 oz. cartons and 128 oz. gallons, chocolate and strawberry milk, apple and orange juices, yogurt, cottage cheese, and other dairy items. Bidders must submit comprehensive documentation including customer references, company details, nutritional specifications, health inspection reports, and complete various certifications. The bid is scheduled for submission by March 27, 2025, at 2:00 p.m., with bid documents available on www.bidnetdirect.com, and bidders must adhere to the Buy American provision requiring over 51% of agricultural commodities to be produced in the United States.

The procurement allows for potential additional participants under NYS General Municipal Law, with BOCES reserving the right to award the bid on an aggregate basis or by individual line items to ensure the best value. Pricing is structured with Category A items (drinking milk carton products) featuring an escalator clause based on the Class I milk price, while Category B items have fixed pricing for the contract term. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, bidders must provide insurance certificates, Workers' Compensation forms, and detailed product information. The bid does not specify an exact award value, but the comprehensive distribution list suggests significant volume, with estimated quantities ranging from 21,376 to 3,797,633 units across various product types. The procurement appears designed to provide a complete dairy and juice product solution for the participating educational institutions, with a focus on comprehensive product coverage, nutritional quality, and competitive pricing.