Milk and Juice Supply Spec 2025-2026.pdf

BOCES 2 COOP MILK&JUICE SUPPLY RFB-2128-25 1

COOPERATIVE MILK AND JUICE SUPPLY BID

BOARD OF COOPERATIVE EDUCATIONAL SERVICES

SECOND SUPERVISORY DISTRICT OF MONROE AND ORLEANS COUNTIES

3599 BIG RIDGE ROAD

SPENCERPORT NY 14559

FOR THE CONTRACT PERIOD 07/01/25 - 06/30/26

RFB #2128-25

Bids will be opened at 2:00 p.m. on March 27, 2025, at 3599 Big Ridge Road, Spencerport NY.

Bid documents, including specifications, bid forms and addendums can be obtained at www.bidnetdirect.com. Questions related to bid documents should be directed in writing to Wendy Vergamini, Director of Procurement, at wvergami@monroe2boces.org no later than five

(5) business days prior to the bid opening date and time.

BID INSTRUCTIONS

1. Read all bid documents contained in this package.

2. Complete the following forms and submit with the vendor’s bid:

• Non-collusion Certification

• Iran Divestment Act Certification

• USDA Required Certification

• Bidder’s Customer References

• Bidder’s Company Information

• Bidder’s Contact List

• Certificate of Insurance and Worker’s Compensation Forms

• Escalator Acknowledgement

• Price sheet must be submitted in excel format on a flash drive AND a paper copy.

• The signature page must be signed and returned with the bid.

3. Provide a copy of the bidder’s most recent New York State or Monroe County health inspection report.

4. Provide nutritional information and an ingredient list for each item in a .pdf format on a flash drive with the price sheet.

5. Provide a complete W-9.

6. Return the completed documents into a sealed envelope labeled with the bid title, bid number, bidder’s name, and bidder’s address to the following:

Wendy Vergamini, Director of Procurement Monroe 2-Orleans BOCES 3599 Big Ridge Road Spencerport NY 14559

7. Bids must be received prior to the bid opening date and time provided above.

8. Monroe 2-Orleans BOCES reserves the right to reject any bid not following the above Bid

Instructions and/or not meeting the Specifications and General Conditions.

9. The award will be posted at www.bidnetdirect.com when finalized.

Failure to submit any of the above data may result in the rejection of the bid as non-responsive. Furthermore, Monroe 2 – Orleans BOCES reserves the right to request any additional information deemed necessary for the proper evaluation of this bid.

http://www.bidnetdirect.com/ mailto:wvergami@monroe2boces.org http://www.bidnetdirect.com/

BOCES 2 COOP MILK&JUICE SUPPLY RFB-2128-25 2

BOARD OF COOPERATIVE EDUCATIONAL SERVICES

SECOND SUPERVISORY DISTRICT OF MONROE AND ORLEANS COUNTIES

3599 BIG RIDGE ROAD

SPENCERPORT NY 14559

LEGAL NOTICE TO BIDDERS FOR COOPERATIVE MILK AND JUICE SUPPLY

The Board of Cooperative Educational Services of Monroe and Orleans Counties, in accordance with Section 103 of Article 5A of the General Municipal Law, hereby invites the submission of sealed bids for the above-mentioned requirements for the following participating school districts:

Brighton CSD Monroe 1 BOCES Brockport CSD Monroe 2-Orleans BOCES Churchville-Chili CSD Penfield CSD East Irondequoit CSD Pittsford CSD East Rochester UFSD Rochester City SD Fairport CSD Rush-Henrietta CSD Gates Chili CSD Spencerport CSD Hilton CSD Webster CSD Honeoye Falls-Lima CSD West Irondequoit CSD Kendall CSD Wheatland-Chili CSD

Bids will be received at the Monroe 2-Orleans BOCES Educational Services Center, 3599 Big Ridge Road, Spencerport New York, until 2:00 p.m. on March 27, 2025, at which time all bids will be publicly opened. The Instructions to Bidders, specifications and bid forms can be obtained from the above office. No bidder may withdraw their bid within 60 days after the actual date of opening, thereof.

February 28, 2025, Date Director of Procurement

BOCES 2 COOP MILK&JUICE SUPPLY RFB-2128-25 3

NON-COLLUSION CERTIFICATION FOR COOPERATIVE MILK AND JUICE SUPPLY

FIRM NAME ______________________________________________________________________________

BUSINESS ADDRESS ______________________________________________________________________________

TELEPHONE NUMBER ______________________________________________________________________________

DATE OF BID ______________________________________________________________________________

I. General Bid Certification

The bidder certifies to furnish, at the prices herein quoted, the materials, equipment and/or services as proposed on this bid.

II. Non-Collusive Bidding Certification

By submission of this bid proposal, the bidder certifies compliance with Section 103-d of the General Municipal Law as follows:

1. Statement of non-collusion in bids and proposals to political subdivision of the state. Every bid or proposal hereafter made to a political subdivision of the state or any public department, agency or official thereof where competitive bidding is required by statute, rule, regulation or local law, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under the penalties of perjury: Non-collusive bidding certification.

a. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication as to any matter relating to such prices with any other bidder or with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor and;

(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition."

b. A bid shall not be considered for award, nor shall any award be made where (a) (1) (2) and (3) above have not been complied with; provided, however, that if in any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefore. Where (a) (1) (2) and (3) above have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof to which the bid is made, or his designee, determines that such disclosure was not made for the purpose of restricting competition.

The fact that a bidder (a) has published price lists, rates or tariffs covering items being procured, (b) has informed prospective customers of proposed or pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same prices being bid, does not constitute, without more, a disclosure within the meaning subparagraph one (a).

2. Any bid hereafter made to any political subdivision of the state or any public department, agency or official thereof by a corporate bidder for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulation or local law, and where such bid contains the certification referred to in subdivision one of the section, shall be deemed to have been authorized by the board of directors of the bidder, and such authorization shall be deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

III. The bidder certifies that he is aware of, and will comply with, the provisions of the State Labor law applicable to independent contractors regarding conditions of employment, including payment of minimum wages, if this bid results in a labor and material type construction contract.

PRINT NAME _________________________________________________________________________________________

AUTHORIZED SIGNATURE _____________________________________________________________________________

TITLE _____________________________________________________________________________________________

BOCES 2 COOP MILK&JUICE SUPPLY RFB-2128-25 4

IRAN DIVESTMENT ACT CERTIFICATION

FOR

COOPERATIVE MILK & JUICE SUPPLY

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, Bidder/Contractor (or any assignee) certifies that it is not on the “Entities Determined To Be Non-Responsive Bidders/Offerers Pursuant to The New York State Iran Divestment Act of 2012” list (“Prohibited Entities List”) posted on the OGS website at:

http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf and further certifies that it will not utilize on such Contract any subcontractor that is identified on the Prohibited Entities List. Additionally, Bidder/Contractor is advised that should it seek to renew or extend a Contract awarded in response to the solicitation, it must provide the same certification at the time the Contract is renewed or extended.

During the term of the Contract, should Monroe 2-Orleans BOCES receive information that a person (as defined in State Finance Law §165-a) is in violation of the above-referenced certifications, Monroe 2- Orleans BOCES will review such information and offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment activity which is in violation of the Act within 90 days after the determination of such violation, then Monroe 2-Orleans BOCES shall take such action as may be appropriate and provided for by law, rule, or contract, including, but not limited to, seeking compliance, recovering damages, or declaring the Contractor in default.

Monroe 2-Orleans BOCES reserves the right to reject any bid, void any contact with the bidder, request for assignment, renewal or extension for an entity that appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the Prohibited Entities list after contract award.

Company Name ________________________________________________________________

Signature ______________________________________________________________________

Title __________________________________________________________________________

Date __________________________________________________________________________

BOCES 2 COOP MILK&JUICE SUPPLY RFB-2128-25 5

USDA (UNITED STATES DEPARTMENT OF AGRICULTURE)

REQUIRED CERTIFICATION OF DEBARMENT AND SUSPENSION

A school food authority is prohibited from contracting with a company or individual that has been debarred or suspended in accordance with CFR Part 3017. This prohibition does not extend to contracts in existence at the time of the disbarment/suspension or to most contracts under $25,000.

Rather, it applies to new contracts and extensions or renewals of existing contracts of $25,000 or more and to contracts for audit services, regardless of amount.

I, _________________________________, representing (Named Representative)

___________________________________, certify that (Named Vendor Bidding) neither the “Named Vendor Bidding” nor any of its principals (e.g., key employees) have been proposed for disbarment, debarred, or suspended by a federal agency. It is the responsibility of each bidder to sign this certification statement and submit it with this bid RFB #2128-25.

Signature of Named Representative Date

BOCES 2 COOP MILK&JUICE SUPPLY RFB-2128-25 6

BIDDER’S CUSTOMER REFERENCES

COOPERATIVE MILK AND JUICE SUPPLY

Bidders are required to provide three customer references from New York State school districts, BOCES, or public bodies that have supplied similar products and/or services requested in this bid.

1. Customer Name ________________________________________________________________

Address ________________________________________________________________

Contact Person ________________________________________________________________

Phone # ________________________________________________________________

Email Address ________________________________________________________________

2. Customer Name ________________________________________________________________

Contact Person ________________________________________________________________

3. Customer Name _______________________________________________________________

Contact Person ________________________________________________________________

BOCES 2 COOP MILK&JUICE SUPPLY RFB-2128-25 7

BIDDER’S COMPANY INFORMATION

Bidders are required to provide the following company information below:

Company Name __________________________________________________________

Phone Number __________________________________________________________

Address __________________________________________________________

Fax Number __________________________________________________________

Contact for Bid Questions __________________________________________________

Phone Number __________________________________________________________

Email Address __________________________________________________________

Billing Contact __________________________________________________________

Phone Number __________________________________________________________

Title __________________________________________________________

Email Address __________________________________________________________

VP Sales/Sales Manager*____________________________________________________

Phone Number ___________________________________________________________

* who the sales representative reports to.

Title _________________________________________________________________

Email Address __________________________________________________________

Standard Payment Terms ________________________ (standard = n30days)

Early Payment Terms ________________________ (list days and % discount)

If a unique reference number is required on the purchase orders because of this bid, please list it here

If your company can accept payments using a bank issued credit card, please provide the names of the credit cards you accept:

BOCES 2 COOP MILK&JUICE SUPPLY RFB-2128-25 8

BIDDER’S CONTACT LIST

Bidders are required to provide information for the representative contact for sales and customer service if different. The representative (s) will be responsible for assisting each participating district with placing orders, deliveries, invoices, etc.

District Sales Representative Name Customer Service Representative Name Contact: Phone and Email Contact: Phone and Email

Brighton CSD __________________________ ____________________________________

Brockport CSD __________________________ ____________________________________

Churchville-Chili CSD ________________________________________________________

East Irondequoit CSD ________________________________________________________

East Rochester UFSD ________________________________________________________

Fairport CSD ________________________________________________________

Gates Chili CSD ________________________________________________________

Hilton CSD ________________________________________________________

Honeoye Falls-Lima CSD_______________________________________________________

Kendall CSD ________________________________________________________

Monroe 1 BOCES ________________________________________________________

Monroe 2-Orleans BOCES ______________________________________________________

Penfield CSD ________________________________________________________

Pittsford CSD ________________________________________________________

Rochester City SD _________________________________________________________

Rush-Henrietta CSD _________________________________________________________

Spencerport CSD _________________________________________________________

Webster CSD _________________________________________________________

West Irondequoit CSD _________________________________________________________

Wheatland-Chili CSD _________________________________________________________

BOCES 2 COOP MILK&JUICE SUPPLY RFB-2128-25 9

OBLIGATION OF BIDDERS

At the time of the opening of the bids, each bidder will be presumed to have read and be thoroughly familiar with the contract documents. The failure or omission of any bidder to receive or examine any form, instrument, or document shall in no way relieve any bidder from any obligation in respect to the submitted bid or to conform to all specifications including all addenda issued.

RESPONSIBILITIES

Bidder Responsibility - The Bidder shall be responsible for providing, delivering, and inspecting all materials ordered because of this bid. The Bidder is responsible for following all instructions as described in this document.

BOCES' Responsibility - Although this bid was issued, evaluated, and awarded by the Monroe 2 – Orleans BOCES at the request of itself and participants, BOCES' liability under contract is limited to coordination and BOCES issued purchase orders only.

Districts’ Responsibility - Purchase Orders will be issued to the designated vendor(s) by the districts listed, authorized in accordance with established General Municipal Laws and Accounting Practices. Those participants are solely responsible in contract for obligations entered into with the vendors.

QUANTITIES

This contract does not allow for minimum order/maximum delivery amounts. The quantities indicated in the specifications represent estimated total requirements for the contract term.

The totals are estimates ONLY and should not be construed to represent either the maximum or minimum amounts to be purchased during the contract term.

OTHER CONTRACTS

The Participant(s) reserves the right to purchase goods and services from any avenue legally available by NYS law throughout the duration of any contract resulting from this bid.

BIDDER QUALIFICATIONS

To be considered responsive, the Bidder must demonstrate that, immediately upon award of contract, the Bidder can meet the terms and conditions of this contract. By submitting a bid, a Bidder acknowledges and accepts the right of the BOCES, at their sole discretion, to apply whatever criteria they deem to be reasonable in determining whether a Bidder has demonstrated its capability of meeting the terms and conditions of this contract.

In addition to the requirements of the General Conditions, each successful Bidder must be able to provide the districts, upon request, sufficient evidence that the Bidder can be reasonably expected to meet the requirements of this contract. Specifically, any Bidder must provide evidence of a multi-year track record of having met the needs of customers of the size and complexity of the districts.

The awarded Bidder must be able to demonstrate the experience, financial stability, personnel, stock, plan capacity and systems requirements to perform this contract. Major criteria to be considered in evaluating these factors are:

BOCES 2 COOP MILK&JUICE SUPPLY RFB-2128-25 10

1.) Demonstration of stocking, warehousing, and ordering capability. Sufficient stock on hand to handle routine quantities of orders.

2.) Demonstration of order taking and tracking capability. The Bidder must have a system in place to handle multiple large orders efficiently and correctly from separate accounts.

3.) Demonstration of delivery capability, i.e., and ability to provide separate delivery to each separate district account within the time frames specified. Delivery in properly refrigerated vendor-owned vehicles required. Any variance requires written approval of the Cooperative Bid Group, e.g., use of qualified and properly equipped sub-dealer(s) to deliver products to districts.

4.) Demonstration of billing systems to ensure smooth, correct, and efficient billing to as many separate accounts as are established.

5.) Demonstrate sufficient sales staff to receive orders and handle problems with on-site sales calls to schools as required.

BOCES 2 COOP MILK&JUICE SUPPLY RFB-2128-25 11

PRICE SHEET INSTRUCTIONS

The bid is to be submitted on the price sheet provided. Bidders are to complete the shaded areas on this form (for no bid items, leave cells blank). Bidders should provide a completed price sheet in an excel format on a flash drive and a paper copy. NO BIDS MAY BE

SUBMITTED VIA EMAIL OR FAX.

• All items bid are expected to be in stock and available for delivery. Items not stocked should be noted as a variance, with lead time listed. Items with unacceptable lead times may be rejected.

• Bids submitted may be rejected if bid forms are not completed as instructed. Monroe 2- Orleans BOCES has the right to follow up with the low bidder to request any necessary paperwork not provided in the bid.

• The Bidder’s name must be written on every page of the bid documents.

• Bid pricing shall be per unit stated and include all transportation charges. No additional charges are allowed.

• For every item bid, including those meeting specifications:

Item/Model# column is to reflect the manufacturer’s name and manufacturer item number, and the bidder’s item number.

The variance column is to illustrate any changes to the unit of measure and delivery requirements per the specifications. The vendor must use the variance column to convert to our specified unit of measure and to illustrate the change in the variance column.

• All items that specify “list flavors” are to be noted in the variance column of the flavors that are available or not available at bid price.

It is understood that a Bidder may submit only one bid for each line item and only one bid package for award consideration. Submission of more than one bid per item or more than one bid package shall be deemed collusion and all bids received from the submitting bidder will be rejected. It is also understood that alternate items will be evaluated; however, only one line item will be entered. Any additional alternate line items bid will be rejected and not considered for bid award.

The award for Cooperative Milk and Juice Supply will be recommended to the lowest responsive and responsible bidder(s) in part or in whole who meet(s) all the terms of these specifications and the attached General Conditions. Monroe 2-Orleans BOCES reserves the right to recommend the award on an aggregate basis, by category or groups of categories, by line item, or combination of items, in whatever is in the best interest of the participants. Bidders must submit prices on all Category A items (high usage items) to be given consideration for an aggregate award.

Category A Items - Escalator is Applied

• Drinking milk carton products

Category B items - Fixed Pricing for the Contract Term.

• Non-drinking milk products

• Yogurt products & Sour Cream Products

• Cheese/Cottage Cheese Products

• Juice Products

BOCES 2 COOP MILK&JUICE SUPPLY RFB-2128-25 12

ESCALATOR FOR COOPERATIVE MILK

Category A Items The prices quoted in this bid are based on the Class I price at Watertown/Rochester, NY refer to -

Northeast Marketing Area - Federal Order 1 (fmmone.com) for the cost per cwt., plus on the Processor Assessment, established for the months February 2025 and March 2025 under terms of Federal Milk Order #1 for the Northeast Marketing Area. Additionally, the Class I price will be adjusted for any over-order premiums if applicable. If the Class I price is thereafter increased or decreased, the amount of the increase/decrease will be added/deducted from the rate of payment under this contract, in accordance with the formula included below.

Sample Calculation:

A. Current month’s Class I price $21.14

Previous month’s Class I price - 20.86 Price increase per 100 lb. $ . 2 8

B. .0215 X .28 =.0060

.2500 X .0060 = .00015 = +.00015

The formula for monthly price adjustments of fluid milk will be calculated as shown in the sample below. Other adjustments are not allowed unless government mandates change the cost of the formula for monthly price adjustments. The awarded Bidder shall use the attached worksheet to calculate the change in milk price from month to month. This work sheet shall be submitted to Monroe 2-Orleans BOCES each month for the awarded bid period.

SAMPLE CALCULATION OF MILK PRICES USED FOR RFB #2128-25

• Example based on change for month of February 2003, from January 2003.

• Using Class I Price Information from the Attached “Announcement of Class I Price and Advanced Pricing

Factors “for Federal Milk Marketing Order No. 1 (The Northeast Order) for January 2003 and February.

2003.

• Note: These prices are for the Albany/Binghamton, New York Location, however, the changes are the same for all locations.

Butterfat Price (Per Pound) Skim Price (Per Hundredweight) January 2003 $1.2054 $9.37 February 2003 $1.2403 $8.90

CHANGE +$.0349 $-.47

(Convert to change per pound -.47/100 = -.0047)

Product: 1 Percent Milk = 1lb. fat x .0349 =$.0349 + 99 lbs. skim x -.0047 =-.4653

* Equals Change Per Hundredweight .......................................... $-4304

* Change Per Quart = $-.4304 ÷ 46.4037 = $-.00928 (Carry to 5 decimal places)

* Change per 8 oz. Carton = $-.00928 ÷ 4 = $-.00232 (Carry to 5 decimal places) rounded to $-.0023

Product: Skim Milk = .1 lb. fat x .0349 = $ .0035 + 99.9 lbs. skim x -.0047 = -.4695

* Equals Change Per Hundredweight .......................................... $-.4660

* Change Per Quart = $-.4660 ÷ 46.3499 = $-.01005 (Carry to 5 decimal places)

* Change per 8 oz. Carton = $-.01005 ÷ 4 = $-.00251 (Carry to 5 decimal places) rounded to $-.0025 https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.fmmone.com%2FPrice_Announcements_Advance.htm&data=05%7C01%7Cwvergami%40monroe2boces.org%7C875feb31bcba4927f3cd08daffab520e%7C272a26d479da4cfd9ff450df3652f01e%7C0%7C0%7C638103408546550264%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=8RE9P98kgaE4HixPz7sY%2BuBysqZ0aXPqCblgTwVKKkE%3D&reserved=0

BOCES 2 COOP MILK&JUICE SUPPLY RFB-2128-25 13

ESCALATOR FOR COOPERATIVE MILK (continued)

WORKSHEET TO CALCULATE CHANGE IN MILK PRICE FROM MONTH TO MONTH

Calculate Change in Butterfat Price and Skim Price

Butterfat Price Skim Price

(Per Pound) (Per Hundredweight) First Month Year $ Price $ Price Second Month Year $ Price $ Price

CHANGE = $__________ $_________

(Convert to Change Per Pound) $_____________/100 = $_______

SKIM MILK:

.1 lb. of Fat x ________ = $_____________ (Change in B.F..Price)

99.9 lbs. of skim x ________ = $_____________ (Change in Skim Price) Change per Hundredweight (add) = $_____________ Change Per Quart = $_____________ ÷ 46.3499 = $_____________ (Change per Cwt.) (Carry to 5 decimals) Change Per 8 oz. Carton = $_____________ ÷ 4= $_____________

(Change per Qt.) (Carry to 5 decimals) Rounded to $_____________ (4 decimal places)

1 PERCENT MILK:

1.0 lbs. of Fat x ________ = $_____________ (Change in B.F.Price)

99.0 lbs. of skim x ________ = $_____________ (Change in Skim Price)

Change per Hundredweight (add) = $_____________

Change Per Quart = $_____________ ÷ 46.4037 = $_____________ (Change per Cwt.) (Carry to 5 decimals) Change Per 8 oz. Carton = $_____________ ÷ 4= $_____________

(Change per Qt.) (Carry to 5 decimals) Rounded to (4 decimals) $_____________

Butterfat and Skim Percentages for Milk Products

Butterfat Skim (Percentage) (Percentage)

1% Milk 1.00 99.00

Skim .10 99.90

Additional information and help can be provided by your local milk processor/distributor. The New York State Department of Agriculture and Markets (800) 554-4501, Milk Control Div. or the office of the USDA/Federal Milk Market Administrator’s office Albany, NY (518) 452-4410.

BOCES 2 COOP MILK&JUICE SUPPLY RFB-2128-25 14

DISTRICT INFORMATION

BRIGHTON CSD

Nicole VanDerMeid: Director of Food Service; phone 242-5200, ext. 4567.

Email Nicole_VanDerMeid@bcsd.org Monthly statement to:

Brighton School Food Service 2035 Monroe Avenue Rochester NY 14618 Locations:

Brighton High School, 1150 Winton Road S., Rochester Twelve Corners Middle School, 2643 Elmwood Avenue, Rochester French Road Elementary School, 488 French Road, Rochester Council Rock Primary School, 600 Grosvenor Road, Rochester

BROCKPORT CSD

Stacey Snyder: phone 637-1846; fax 637-1849; email Stacey.Snyder@bcs1.org Monthly statement to:

Brockport School Food Service 40 Allen Street Brockport NY 14420 Delivery locations:

Ginther School, 40 Allen Street, Brockport Barclay School, 40 Allen Street, Brockport Fred W. Hill School, 40 Allen Street, Brockport A.D.Oliver Middle School, 40 Allen Street, Brockport Brockport High School, 40 Allen Street, Brockport

CHURCHVILLE-CHILI CSD

Roberta D’Agostino: phone 293-1800 x 3330; fax 293-1013; email RDAgostino@cccsd.org Monthly statements to:

Churchville-Chili Nutritional Service 139 Fairbanks Road Churchville NY 14428 Locations:

Churchville-Chili Middle School North, 139 Fairbanks Road, Churchville Senior High School, 5876 Buffalo Road, Churchville Churchville-Chili Middle School South, 137 Fairbanks Road, Churchville Fairbanks Road Elementary School, 175 Fairbanks Road, Churchville Chestnut Ridge Elementary School, 3560 Chili Avenue, Rochester Churchville Elementary School, 36 West Buffalo Street, Churchville

BOCES 2 COOP MILK&JUICE SUPPLY RFB-2128-25 15

EAST IRONDEQUOIT CSD

Jeff Weis; School Nutrition Manager: phone 339-1577; fax 339-1579.

Email: jweis@eastiron.org Monthly statements to:

East Irondequoit CSD School Nutrition Dept.

2350 East Ridge Road Rochester NY 14622 Locations:

Eastridge High School and Ninth Grade Academy, 2350 Ridge Road East, Rochester, NY 14622 Cook Manager: Pansy Caso, phone 339-1506 East Irondequoit Middle School, 155 Densmore Road, Rochester, NY 14609 Cook Manager: Mary Ann Bogaerd, phone 339-1424 Durand-Eastman Intermediate School, 95 Point Pleasant Road, Rochester, NY 14622 Cook Manager: Sharon Gombatto, phone 339-1355 Laurelton-Pardee Intermediate School, 600 Pardee Road, Rochester, NY 14609 Cook Manager: Dan Dubock, phone 339-1384 Ivan L. Green Primary School, 800 Brown Road, Rochester, NY 14622 Cook Manager: Kristi Learch, phone 339-1316 Helendale Road Primary School, 220 Helendale Road, Rochester, NY 14609 Cook Manager: Lisa Poulter, phone 339-1336

EAST ROCHESTER UFSD

Matt Cusimano: phone 248-6324; email matthew.cusimano@erschools.org Monthly statements to:

East Rochester School District 222 Woodbine Avenue East Rochester, NY 14445 Locations:

East Rochester Schools, 222 Woodbine Avenue, East Rochester Contact: Bernie Joswick

FAIRPORT CSD

Michele Resavage: phone 421-2323; fax 697-0811; email Michele.Resavage@fairport.org Monthly statements to: suzanne.wilson@fairport.org Fairport School Food Service 38 W. Church Street Fairport NY 14450 Locations:

Fairport High School, 1 Dave Paddock Way, Fairport Contact: S. Posella Martha Brown Middle School, 665 Ayrault Road, Fairport Contact: M. Herdzik

Johanna Perrin School, 85 Potter Place, Fairport Contact: C. Owens Minerva Deland School, 140 Hurlburt Road, Fairport Contact: T. Eardman Northside/Dudley, 181 Hamilton Road, Fairport Contact: Stephanie DeBlieck Brooks Hill School, 181 Hurlburt Road, Fairport Contact: K. Eick Jefferson Avenue School, 303 Jefferson Avenue, Fairport Contact: Karoline Zito

BOCES 2 COOP MILK&JUICE SUPPLY RFB-2128-25 16

GATES CHILI CSD

Janice Phillips: phone 247-5050 ext 31403; fax 340-5566; email Janice_Phillips@gateschili.org Monthly statements to:

Gates Chili School Nutrition 2 Spartan Way Rochester, NY 14624 Locations:

Florence Brasser, 1000 Coldwater Road, Rochester Cook Manager: Patti Battista, phone 247-5050, ext. 51400 Paul Road, 571 Paul Road, Rochester Cook Manager: Linda Burger, phone 247-5050, ext. 81400 Neil Armstrong, 3273 Lyell Avenue, Rochester Cook Manager: Karen Higgins, phone 247-5050, ext. 41400 Walt Disney, 175 Coldwater Road, Rochester Cook Manager: Martha Fantuazzo, phone 247-5050, ext. 61400 Gates Chili Junior High, 1 Spartan Way, Rochester Cook Manager: Sue Schleyer, phone 247-5050, ext. 31400 Gates Chili Senior High, 2 Spartan Way, Rochester Cook Manager: Sue Schleyer, phone 247-5050, ext. 21400

Hope Hall School, 1612 Buffalo Road, Rochester

HILTON CSD

Scott Ziobrowski: phone 392-1000 x 2152; fax 392-1080; email sziobrowski@hilton.k12.ny.us Monthly statements to:

Hilton Food Service Attn: Account Clerk Typist 400 East Avenue Hilton NY 14468 Locations:

Hilton High School, 400 East Avenue, Hilton Merton Williams, 100 School Lane, Hilton

Northwood Elementary, 433 North Greece Road, Hilton Village Elementary, 200 School Lane, Hilton

West Avenue, 225 West Avenue, Hilton

HONEOYE FALLS-LIMA CSD

Dana Boldt: phone 624-7043; fax 624-7003; email dana.boldt@hflcsd.org Monthly statement to:

Honeoye Falls Food Service 20 Church Street Honeoye Falls NY 14472 Locations:

Honeoye Falls-Lima High School, 83 East Street, Honeoye Falls Manor Elementary School, 147 East Street, Honeoye Falls Middle School, 619 Quaker Meeting House Road, Honeoye Falls Lima Primary, 7342 College Street, Lima

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KENDALL CSD

Donna Faulkner: phone 659-8930; fax 659-8939; email dfaulkner@kendallschools.org Monthly statement to:

Kendall Central School Attn: Business Office 1932 Kendall Road Kendall NY 14476 Locations:

Kendall Elementary School, 1932 Kendall Road, Kendall Kendall Junior/Senior High School, 16887 Roosevelt Highway, Kendall

MONROE 1 BOCES

Karen Bronson-Clark: phone 387-3830; fax 383-2240; email Karen_Clark@boces.monroe.edu Monthly statement to:

Monroe #1 BOCES School Lunch – Karen Bronson Clark 41 O’Connor Road Fairport NY 14450 Locations:

Forman Center, School Lunch, 41 O’Connor Road, Fairport Contact: Kellie Geiger Lois E. Bird School, 120 East Avenue, East Rochester Contact: Patricia Frey

MONROE 1 BOCES

Delia Kern: phone 383-6604; fax 383-6673; email Delia_Kern@boces.monroe.edu Cara Cummings: Cara_Cummins@boces.monroe.edu Monthly statement to:

Monroe #1 BOCES 41 O’Connor Road Fairport NY 14450 Locations:

Multi Occ, 41 O’Connor Road, Fairport Contact: Julie Davidson Three Seasons, 41 O’Connor Road, Fairport Contact: Rina Harris Grill Room, 41 O’Connor Road, Fairport Contact: Marysue Tompkinson

Forman Center, Vocational Food Service Program, 41 O’Connor Road, Fairport Contact:

O’Connor Academy, 25 O’Connor Road, Fairport Contact: Renee Lanza

MONROE 2 BOCES

Monthly statement to:

Monroe 2-Orleans BOCES Accounts Payable 3599 Big Ridge Road Spencerport NY 14559 Email: invoices@monroe2boces.org Location:

WEMCO, 3589 Big Ridge Road, Spencerport, NY mailto:Delia_Kern@boces.monroe.edu mailto:Cara_Cummins@boces.monroe.edu

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PENFIELD CSD

Angela Dunson: phone 249-6482; fax 248-6481; email adunson@penfield.edu Monthly statement to:

Penfield Central School P.O. Box 900 Penfield NY 14526 Locations:

Cobbles School, Gebhardt Road, Penfield Harris Hill School, 2124 Penfield Road, Penfield Indian Landing School, 702 Landing Road, Rochester Bay Trail Middle School, 1760 Scribner Road, Penfield Scribner Road School, 1760 Scribner Road, Penfield Senior High School, High School Drive, Penfield

PITTSFORD CSD

Elena Montgomery: phone 267-1096; fax 381-3304; email elena_montgomery@pittsford.monroe.edu Monthly statement to:

Pittsford School Food Service 100Mendon Center Road Pittsford NY 14534 Locations:

Allen Creek School, 3188 East Avenue, Rochester Jefferson Road School, 15 School Lane, Pittsford Mendon Center Elementary School, 110 Mendon Center Road, Pittsford Park Road School, 50 Park Road, Pittsford Thornell Road School, 431Thornell Road, Pittsford Pittsford Middle School, 75 Barker Road, Pittsford Pittsford Mendon High School, 472 Mendon Road, Mendon Pittsford Sutherland High School, 55 Sutherland Street, Pittsford Calkins Road Middle School, 1899 Calkins Road, Pittsford

ROCHESTER CITY SD

Raymond Meyer: phone 585-336-4115, raymond.meyer@RCSDK12.ORG Monthly statement to:

Food Service 835 Hudson Avenue Building #5 Rochester NY 14621

Locations:

#00 Central Office Admin 131 West Broad Street 14614 #03 Nathaniel Rochester 85 Adams St. 14608 #100 Service Center 835 Hudson Ave. 14621-4897 #17 Enrico Fermi 158 Orchard St. 14611 #18 Family Learning Center 30 Hart Street 14605 #33 John James Audubon 500 Webster Ave. 14609 #60 Charlotte High 4115 Lake Ave. 14612 #61 East High 1801 E. Main St. 14609 #63 Thomas Jefferson High/RIA/12 1 Egderton Park 14608 #67 Wilson Commencement Academy 501 Genesee St. 14611 #68 Wilson Foundation Academy 200 Genesee St. 14611 #70 Edison Tech 655 Colfax St. 14606

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ROCHESTER CITY SD (continued) #72 Fredrick Douglas Campus 940 Fernwood Park 14609 #75 Dr. Freddie Thomas Campus 625/Scio St. 14605 #58 World of Inquiry 200 University Ave. 14605 #62 Benjamin Franklin High 950 Norton St. 14621 #65 John Marshall High 180 Ridgeway Ave. 14615 #66 James Monroe High at Marshall #74 School of the Arts 45 Prince St. 14607 Charter Vertus Charter School 21 Humbolt Street 14610 175 Martin Street 14605 #5 John Williams 555 N. Plymouth Ave.

School #12 James P. B. Duffy 999 South Ave. 14608 RIA (Jefferson HS) 1 Edgerton Park 14608 School #52 Frank Fowler Dow 100 Farmington Road 14609 School Without Walls 111 North Clinton Avenue 14604 #8 1180 St. Paul Street 14621 School #3 Theodore Roosevelt 1305 Lyell Avenue 14606 RCSD Central Office Café 131 West Broad Street 14614 School #45 Mary Mcleod Bethune 1445 Clifford Avenue 14621 School #39 Andrew J Townson 145 Midland Avenue 14621 School #57 Early childhood 15 Costar Street 14608 School #17 Enrico Fermi 158 Orchard Street 14611 James Monroe High School 164 Alexander Street 14607 School #23 Francis Parker 170 Barrington Street 14607 Martin Street Campus 175 Martin Street 14609 Marshall HS 180 Ridgeway Avenue 14615 East High School 1801 East Main Street 14609 School #2 Clara Baron 190 Reynolds Street 14608 School #35 Pinnacle 194 Field Street 14620 School #4 George Mather Forbes 198 Dr. Samual McCree Way 14611 Rochester Vertus Charger 21 Humbolt Street 14606 Wilson Foundation Academy 200 Genesee Street 14611 School #58 World of Inquiry 200 University Avenue 14605 School #46 Charles Carroll 250 Newcastle Road 14610 School 41 Kodak Park 279 West Ridge Road 14615 Family Learning Center 30 Hart Street 14605 School #50 Helen B Montgomery 301 Seneca Avenue 14621 School #7 Virgil I Grissom 31 Bryan Street 14613 School #42 Abelard Reynolds 3330 Lake Avenue 14612 School 10 Dr. Walter Cooper Academy 353 Congress Avenue 14619 School #54 Flower City 36 Otis Street 14606 Charlotte High School 4115 Lake Avenue 14612 Holy Cross School RCSD 4488 Lake Avenue 14613 School of The Arts 45 Prince Street 14607 School #28 Henry Hudson 450 Humbolt Street 14611 School #19 D. Charles Lunsford 465 Seward Street 14608 School W/Out Walls Broadway 480 Broadway 14607 School 9 Dr. Martin Luther King Jr 485 Clinton Avenue 14605

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ROCHESTER CITY SD (continued) School #33 John James Audubon 500 Webster Avenue 14609 Wilson Commencement High School 501 Genesee Street 14611 School #34 Dr. Louis A Cerulli 530 Lexington Avenue 14613 School #20 Henry Lomb 54 Oakman Street 14605 School #5 John H Williams 555 N Plymouth Avenue 14608 Dr. Freddie Thomas Learning Center 625 Scio Street 14605 Edison Tech RCSD 655 Colfax Street 14606 School #44 Lincoln Park 820 Chili Avenue 14611 RCSD Central Kitchen 835 Hudson Avenue 14621 School #3 Nathanial Rochester 85 Adams Street 14608 School #1 Martin B Anderson 85 Hillside Avenue 14610 School #36 Henry W Longfellow 85 Jacobs Street 14621 School #29 Adlai E Stevenson 88 Kirkland Road 14611 College Prep HS (Fredrick Douglass) 940 Fernwood Park 14609 Franklin 950 Norton Street 14621 School #25 Nathaniel Hawthorne 965 North Goodman Street 14609

RUSH-HENRIETTA CSD

Geraldo Torres: phone 359-5388; fax 359-5384; email gtorres@rhnet.org Monthly statement to:

Rush-Henrietta Food Service 1133 Lehigh Station Road Henrietta NY 14467 Locations:

Roth Middle School, 4000 East Henrietta Road, Henrietta Leary Elementary School, 5509 East Henrietta Road, Rush Winslow Elementary School, 725 Pinnacle Road, Henrietta Crane Elementary School, 85 Shell Edge Drive, Rochester Fyle Elementary School, 133 Volmer Parkway, Rochester Sherman Elementary School, 50 Authors Avenue, Henrietta Rush-Henrietta Senior High School, 1799 Lehigh Station Road, Henrietta Vollmer Elementary School, 150 Telephone Road, Henrietta Burger Elementary School, 639 Erie Station Road, W. Henrietta

SPENCERPORT CSD

Gary Miner: phone 349-5191; fax 349-5033; email gminer@spencerportschools.org Monthly statement to:

Spencerport School Lunch 71 Lyell Avenue Spencerport NY 14559 Locations:

Spencerport High School, 2707 Spencerport Road, Spencerport Cook Manager-West: Tanya Calhoun; Cook Manager-East: Tanya Calhoun Cosgrove Middle School, 2749 Spencerport Road, Spencerport Cook Manager: Theresa Colaprete Bernabi School, 69 Lyell Avenue, Spencerport Cook Manager: Lisa Varley Munn School, 2333 Manitou Road, Spencerport Cook Manager: Cheryl Wagner Taylor School, 399 Ogden Parma Town Line Road, Spencerport Cook Manager: Cindy Ridd

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SPENCERPORT CSD (continued)

Canal View Elementary School, 1 Ranger Road, Spencerport Cook Manager: Heather Pharo Spencerport Central Schools Warehouse, 71 Lyell Avenue, Spencerport

WEBSTER CSD

Kathy Palmer: phone 670-5105; fax 671-4117; email Mark_Balfour@webstercsd.org Monthly statement to:

Webster Central Schools Food Service Office 875 Ridge Road Webster NY 14580 Locations:

Schroeder Building Webster Senior High, 875 Ridge Road, Webster R.L.Thomas High School, 800 Five Mile Line Road, Webster DeWitt Road Elementary School, 722 DeWitt Road, Webster E.W.Spry Middle School, 119 South Avenue, Webster Klem North Elementary School, 1015 Klem Road, Webster Klem South Elementary School, 1025 Klem Road, Webster Plank North Elementary School, 705 Plank Road, Webster Plank South Elementary School, 715 Plank Road, Webster Schlegel Road Elementary School, 1548 Schlegel Road, Webster State Road Elementary School, 1401 State Road, Webster Willink Middle School, 900 Publishers Parkway, Webster

WEST IRONDEQUOIT CSD

Betsy LoGiudice: phone 336-2953; fax 336-0725; email Betsy_LoGiudice@westiron.monroe.edu Monthly statement to:

West Irondequoit High School Food Service Office 260 Cooper Road Rochester NY 14617 Locations:

West Irondequoit High School, 260 Cooper Road, Rochester Iroquois School, 150 Colebrook Road, Rochester Dake Junior High School, 350 Cooper Road, Rochester Rogers School, 219 Northfield Road, Rochester

WHEATLAND-CHILI CSD

Marlos Norman: phone 889-6257; fax 889-6284; email Marlos_Norman@wheatland.k12.ny.us Monthly statement to:

Wheatland-Chili Schools Food Service Office 940 North Road Scottsville, NY 14546 Locations:

Wheatland-Chili High, 940 North Road, Scottsville T.J. Connor, 13 Beckwith Road, Scottsville

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SPECIFICATIONS

• Milk must be:

Homogenized, Vitamin D, Pasteurized.

1 percent low fat milk shall be fortified with Vitamin D and A.

2 percent reduced fat milk shall be fortified with Vitamin D and A.

Fat free flavored and unflavored milk shall be pasteurized, and Vitamin D and A enriched with less than ½ percent milk fat.

All flavored milks shall not have/use high fructose corn syrup.

All milk must be frost free.

• Yogurt shall be all natural.

• Cottage cheese shall be soft uncured curd from pasteurized milk. The moisture content cannot exceed 80 percent and should be marked USDA approved.

• Milk is to be delivered at a temperature not to exceed 40 degrees nor lower than 35 degrees using mechanical refrigeration trucks for deliveries.

• Milk is to be transported in crates that are stackable plastic with the following approved dimensions:

13”L x 13”W x 11”H to fit 50 cartons.

• Each milk container shall have a minimum of twelve (12) calendar days from the date of delivery to the stated expiration date on the container.

• Dairy needs are required in the summer for districts who run summer programs.

BUY AMERICAN REQUIREMENT

Section 104(d) of the William F. Goodling Child Nutrition Reauthorization Act of 1998 (Public Law 105- 336) added a provision, Section 12(n) to the NSLA (42 USC 1760(n)), requiring school food authorities (SFA’s) to purchase, to the maximum extent practicable, domestic commodity of products.

Section 12(n) of the NSLA defines “domestic commodity or product” as an agricultural commodity that is produced in the United States and a food product that is processed in the United States using substantial agricultural commodities that are produced in the United States. “Substantial” means that over 51 percent of the final product consists of agricultural commodities that were grown domestically. Products from Guam, America Samoa, Virgin Islands, Puerto Rico and Northern Mariana Islands are allowed under this provision as territories of the United States. The Buy American provision (7 CFR Part 210.21(d)) is one of the procurement standards SFA’s must comply with when purchasing commercial food products served in the school meal programs.

In addition, School Food Authorities must assure that all procurements using federal funds comply with the “Buy American” provision of Section 104(d) of the William F. Goodling Child Nutrition Act of 1998, requiring to the maximum extent practicable, to purchase products produced in the U.S. Bidders should submit U.S. produced items wherever possible. Only items which are not produced in the U.S., (i.e., mandarin oranges, pineapple, and tuna) may be bid noting the country of origin as a variance.

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LIMITED EXCEPTIONS TO THE BUY AMERICA PROVISION

There are limited exceptions to the Buy American provision which allow for the purchase of foods not meeting the “domestic” standard as described above (i.e., “non-domestic”) in circumstances when use of domestic foods is truly not practicable. These exceptions, as determined by the SFA, are:

• The product is not produced or manufactured in the U.S. in sufficient and reasonably available quantities of a satisfactory quality; or

• A competitive bid reveals the costs of a U.S. product are significantly higher than the non- domestic product.

Should the awarded Bidder request an exception to the buy America provision, it is the awarded Bidder’s responsibility to provide sufficient evidence that the product in question does not exist in any form that would comply with the provision. Should the BOCES determine that the evidence supplied by the Bidder does not meet the requirements for an exception, the vendor will be required to supply the appropriate produce or be deemed nonresponsive to the bid or contract.

ESTIMATED QUANTITIES

The bid form price sheets provide estimated quantities for all items bid. Details of the quantities by district can be found on the distribution spreadsheet. These estimates do not guarantee maximum or minimum quantities for the contract period; this is noted as an exception to the General Conditions. Each district will issue purchase orders for actual quantities needed. Bid participants will notify the awarded bidder if estimated quantities are significantly under or overestimated. All items awarded are available to be purchased by all participants, whether quantities were estimated by a district for any item. The participants reserve the right to purchase items from any other bids allowable under NYS General Municipal Law, including but not limited to NY State and Monroe County contracts should doing so result in savings. There cannot be any minimum order requirements or splits. The awarded bidder will not mandate any minimum requirements per item.

NUTRITIONAL AND INGREDIENT INFORMATION

All the nutritional ingredient spec sheets are to be provided with the bid submittal for review of the products prior to an award being made. In addition, within 30 days of award notification, the awarded vendor will provide to each Food Service Director the nutritional information and an ingredient list for each item awarded. No orders will be placed prior to receiving this required information.

FOOD SAFETY

Vendors must ensure food safety during storage, handling, and transportation. Compliance with all local, state, and federal laws, regulations, practices and guidance regarding sanitary practices, temperature control, prevention of cross-contamination and all other food safety related matters is mandatory. Food received that is deemed not to be fresh and/or is unusable or unsatisfactory will immediately (same or next day) be replaced or credited at the participant’s discretion. Non-compliance of food safety laws and regulations may result in contract termination and revert to the next lowest bidder.

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SAMPLES

Samples may be requested at the discretion of the Monroe 2-Orleans BOCES, Director of Procurement and the samples must be received by the requested date.

DELIVERIES

All milk is to be delivered in clean, sterilized crates. Leaking cartons or pouches are not acceptable. The awarded vendor will contact the Food Service Director in each participating district, (within one week after award notification) to plan delivery schedules for the year. The Food Service Director will advise the awarded bidder of all scheduled school closings and make alternate delivery arrangements should any of the closings take place on a regularly scheduled delivery day. Additionally, a contingency plan for unscheduled closings will be developed. These alternate delivery agreements may vary by district. It shall be understood that deliveries shall not be left outside of buildings. The awarded vendor(s) must be able to make weekly deliveries to the participants.

Deliveries must be made between 7:00 a.m. and 1:00 p.m. unless agreed upon differently in advance between the district and the vendor. Every delivery must provide a packing list indicating the purchase order number, name of item, item number, quantity, and any other pertinent information necessary to identify the items shipped.