Cooperative Custodial Supplies

Monroe 2-Orleans BOCES is conducting a cooperative custodial supplies procurement (RFB-2144-25) for multiple school districts in Monroe County, New York, covering the period from February 1, 2026, through January 31, 2027. The solicitation seeks comprehensive custodial and cleaning supplies, including brooms/mops, dispensers, floor products, cleaning supplies, gloves, pads/sponges, paper products, towels, and wipes. Participating districts include Brighton CSD, Brockport CSD, Churchville-Chili CSD, East Rochester UFSD, Fairport CSD, West Irondequoit CSD, Monroe 1 BOCES, and Monroe 2-Orleans BOCES. Bidders must submit detailed documentation, including non-collusion certifications, customer references, company information, and product samples. The bid is scheduled to be opened on November 12, 2025, at 2:00 p.m. at 3599 Big Ridge Road in Spencerport, NY, with vendors required to provide comprehensive pricing on an Excel spreadsheet, including transportation charges and catalog discounts for unlisted items. Evaluation criteria include pricing, product quality, delivery capabilities, and compliance with detailed specifications.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide comprehensive insurance coverage, including professional liability, workers' compensation, general liability, and automobile liability, with Monroe 2-Orleans BOCES named as an additional insured. While specific award values are not explicitly stated, the cooperative nature of the contract suggests potential significant purchasing volume across multiple districts. The contract allows for price adjustments with written BOCES consent and provides participating districts the flexibility to purchase from alternative contracts if more favorable pricing becomes available. Successful bidders will be responsible for delivering products to multiple locations across the participating districts, with specific requirements for packaging, labeling, and documentation. The cooperative purchasing approach enables these educational institutions to leverage collective buying power, potentially reducing individual procurement costs and administrative overhead. Quantities for individual items vary widely, ranging from as few as 2 to as many as 900 units per item, reflecting the diverse needs of the participating school districts.