Cooling Tower

The City of Sun Prairie, Wisconsin, is conducting a competitive bid process (RFB #18-BM27) for the removal and replacement of the existing cooling tower within City Hall, located at 300 E. Main Street. The project requires the procurement and installation of a specific Baltimore Air Coil counterflow closed circuit cooling tower (Model VF104841N) with precise specifications, including ISO 9001 certification and ASHRAE standard 90.1-2016 energy efficiency compliance. Key deliverables include complete removal of the existing cooling tower, reinstallation of wall louvers, reconnection of all ductwork, piping, controls, and chemical feeders, and comprehensive system startup with motorized damper verification. Bidders were required to submit sealed bids by 2 p.m. on August 20, 2018, with a mandatory bid security of 10 percent of the total bid amount. The project has a strict completion deadline of November 30, 2018, with liquidated damages of $500 per day assessed for delays beyond this date. Potential bidders were allowed site visits upon advance request to examine local conditions and conduct necessary explorations.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must comply with federal and state OSHA requirements and prevailing wage laws, and provide comprehensive insurance coverage, including Worker's Compensation, Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000), and Umbrella Liability ($5,000,000). The successful bidder will be required to execute performance and payment bonds equal to 100 percent of the bid amount within 10 days of the Notice of Award. While the exact budget range is not specified in the documents, the project involves a significant municipal infrastructure upgrade with complex mechanical systems replacement. The City reserves the right to reject any or all bids and may hold bids for up to 60 days from the opening date for review and investigation of bidder qualifications. Payment terms are standard, with invoices to be paid within 30 days of receipt and approval for completed and accepted work.