Cookout Items

The City of Philadelphia is conducting a micro-purchase requirements contract solicitation for cookout items, posted on May 7, 2026, with a deadline for quote submission on May 14, 2026. This procurement will be awarded as a whole or by line item, whichever best serves the City's interests, to the lowest responsive and responsible bidder. The required deliverables include commercial-grade outdoor equipment such as a 46-inch round picnic table with expanded metal construction and thermoplastic coating, and a Bestfire 63-inch oversized charcoal BBQ grill and smoker with dual lifting charcoal trays, cabinet-style storage, foldable side tables, and four locking caster wheels. All vendors must quote every specified item to be eligible for award and are prohibited from delivering products or providing services until officially notified by the requesting department. Quotes must remain valid for 60 days from submission, and all pricing must be submitted net and exclusive of taxes. Successful vendors must maintain general liability insurance with a $500,000 per occurrence limit, workers' compensation insurance at statutory limits, and automobile liability insurance with a $300,000 per occurrence limit, with the City named as an additional insured.

The procurement does not restrict participation to any particular set-aside categories, though the City of Philadelphia encourages applications from Lesbian, Gay, Bisexual, Transgender, and Queer business enterprises (LGBTBE) certified through the National LGBT Chamber of Commerce or the Independence Business Alliance; submission of the LGBTQ Applicant Data Form is entirely voluntary. No incumbent vendors or current contractors are identified in the available solicitation documents. The contract term is fixed at 365 days from the effective date with no extensions or renewals permitted beyond the initial term, and all products must be delivered FOB Destination Point at the quoted prices. The maximum contract value is $43,000, which will be adjusted annually based on the percentage increase in the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, and rounded to the nearest thousand dollars. All vendors must submit a duly completed and executed Consent and Authorization Agreement through the PHLContracts.phila.gov eProcurement platform before their quotes will be considered for award, and payment for awarded contracts will be made via electronic deposit into the vendor's designated bank account.