Conveyor Systems for Chicago North and South Facilities

The Illinois Secretary of State is requesting bids for conveyor systems to be installed at two facilities—Chicago North (5401 N. Elston Ave.) and Chicago South (9901 S. Martin Luther King Dr.)—with bids due October 12, 2026 and a mandatory pre-submission conference on September 29, 2026 at 9:00 AM at 5301 W Lexington. Attendance at the pre-submission conference is required for all bidders. Subcontractors are not permitted.

Bidders must have documented five years of experience specializing in commercial conveyor system installation and must comply with the Illinois Works Jobs Program Act and Illinois Works Apprenticeship Initiative. The scope calls for Flow Turn Conveyor systems with 125-inch length, minimum 24-inch belt width, 3.5-inch height, and 1.5 HP/230-volt motor; motorized 90-degree turn pieces; photoeyes at top and bottom; emergency stop buttons; and up/down/stop push buttons at each level. Systems must transport products both upward and downward in stairwells leading to basement rooms. Installation must be completed by June 30, 2027.

Pricing is a firm, fixed total cost covering all labor, materials, equipment, and installation at both locations. A 10% bid bond is required at submission, and performance bond within ten days of contract execution. Bids remain firm for 180 days. The vendor must maintain General Commercial Liability insurance of $1 million per occurrence ($2 million annual aggregate), Auto Liability of $1 million per occurrence, and Worker's Compensation Insurance as required by law, and provide a one-year complete warranty beyond manufacturer's warranty.

The initial contract term is one year upon execution, with a maximum total contract term not exceeding ten years. A Minority Contractor Initiative fee of $15 will be deducted from the first payment for contracts awarded at $1,000 or more. Award goes to the lowest responsive and responsible bidder. Vendors not registered in the Illinois Procurement Gateway must submit a Vendor Disclosure form; registered vendors must submit an IPG Active Registered Vendor Disclosure. For contracts exceeding $100,000, vendors with fifteen or more full-time employees must provide an Illinois Department of Human Rights Public Contract Number or proof of application.