Convention Hall/Stride Center HVAC - Cooling Units Repair

The City of Enid, located in Garfield County, Oklahoma, is seeking bids for a comprehensive HVAC cooling unit repair project (M-2419C) at the Stride Bank Event Center and Convention Hall, located at 301 S. Independence Avenue. The procurement involves detailed repair and replacement of multiple cooling system components, including compressors, compressor controllers, compressor protectors, condenser fan motors, and fan motor contactors across two multi-story facilities. Bidders must provide complete in-place installation services that encompass all materials, parts, equipment, labor, and disposal of old parts, with a strict requirement that all replacement equipment must match existing units or be manufacturer-approved equivalents. A non-mandatory pre-bid meeting is scheduled for May 9th, 2024, at 9:00 A.M. via Zoom, followed by an optional job site visit, with the final bid to be publicly opened on May 23rd, 2024, at 4:10 P.M. in the City Administration Building. Prospective contractors must submit comprehensive documentation, including a 5% proposal guaranty, Business Relationships Affidavit, Non-Collusion Affidavit, and Energy Discrimination Elimination Act Boycott Affidavit, demonstrating their technical capability and compliance with local procurement regulations.

The contract does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises, though bidders must complete various affidavits indicating their business relationships and compliance with state regulations. Contractors will be required to obtain all necessary permits and inspections, and must provide both performance and maintenance bonds, with the maintenance bond covering a three-year period after project acceptance. While no specific budget range is explicitly stated in the documentation, the comprehensive nature of the repairs suggests a substantial investment in updating and maintaining critical municipal infrastructure. The City reserves the right to reject any or all bids and to waive technicalities in the bidding process, providing flexibility in vendor selection. Potential bidders should be prepared to demonstrate technical expertise in HVAC system repairs, familiarity with commercial cooling units, and the ability to perform complex installations in a municipal facility setting.