Convection Steamer, Gas, Boilerless; for Vernon Central Kitchen

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) are seeking to procure a Groen Model No. (2) GSSPBL5GS Smart Steam Pro Convection steamer for the Vernon Central Kitchen, specifically a gas-powered, boilerless commercial cooking equipment. This Invitation for Bid (IFB No. HHS0016160) requires a single unit with touch screen controls, stainless steel construction, and NSF certification, designed for natural gas operation with a left-hinged door configuration. The solicitation was posted on May 14, 2025, with bid questions due by May 20, 2025, and final responses required by May 28, 2025, at 10:30 AM. The anticipated contract start date is May 30, 2025, with an initial term running through August 31, 2025. Vendors must submit comprehensive documentation, including a completed Bid Execution Page, Pricing Sheet, and Solicitation Affirmations, with potential for contract extension up to one additional year. The equipment must include a warranty comprising one year for parts and labor, and a five-year cavity warranty, with delivery expected within 14 days of order receipt.

The solicitation encourages, but does not mandate, submission of a Historically Underutilized Business (HUB) Subcontracting Plan, reflecting Texas' commitment to promoting opportunities for certified HUB vendors. Bidders must complete a two-step registration process through the Enterprise Portal, which can take up to five business days, and submit all required documentation electronically. The historical spend for similar goods is $25,095.33 for the period of 09/01/2024 to 08/31/2025, though this does not guarantee specific purchase volumes. Vendors can claim various optional preferences under Texas Administrative Code, including preferences for goods and services produced by Texas-based businesses, service-disabled veteran-owned enterprises, and products with specific environmental or social characteristics. The bid allows for potential future price adjustments based on the Consumer Price Index (CPI-W or CPI-U) and federal minimum wage changes, subject to HHSC's sole discretion. Potential bidders must comply with extensive legal and regulatory requirements, including verifications of business practices, immigration status, and adherence to state-specific ethical standards.