Contracted cleaning and light maintenance services fairbank community center

The Town of Sudbury, Massachusetts is soliciting sealed bids from experienced cleaning services contractors to provide comprehensive cleaning and light maintenance services for designated areas of the Fairbank Community Center located at 40 Fairbank Road, Sudbury, MA 01776. The initial contract period spans twelve months from July 1, 2026, through June 30, 2027, with the Town retaining two successive one-year renewal options (FY2028 and FY2029) exercisable at its sole discretion with notice provided by June 30 of each respective year. The contractor must provide all custodial supplies and equipment required to deliver cleaning services seven days per week during facility operating hours as determined by the Combined Facilities Director, excluding holidays. Key qualifications and evaluation criteria include demonstrated experience in professional cleaning services, ability to perform the required scope of work, satisfactory previous work history, professional references, and established capability to meet the Town's service needs, with award made to the lowest responsible and responsive bidder offering the best service value at the lowest price. Sealed bids must be received by 12:00 PM on Thursday, April 30, 2026, at the Facilities Department (275 Old Lancaster Road, Sudbury). A mandatory walkthrough is scheduled for 9:00 AM on Thursday, April 16, 2026, and bid documents are available for pickup beginning April 9, 2026, during business hours (Monday-Friday, 9:00 AM-3:00 PM) or electronically upon request by contacting the Combined Facilities Department at 978-440-5466 or facilities@sudbury.ma.us.

The Invitation for Bid does not specify any set-aside designations, disadvantaged enterprise restrictions, or preferences for particular organizational types, indicating this is an open competitive procurement available to all qualified bidders. No incumbent contractor or current service provider is identified in the procurement documents. The estimated contract value or budget range for the cleaning and maintenance services is not disclosed in the available bid documentation. Contract execution is anticipated immediately following the bid award decision, with work commencement scheduled for July 1, 2026. The Town reserves the right to reject any or all bids in whole or in part and to accept any bid or portion thereof that it deems in its best interest.