FY27_FY28_FY29 Fairbank Cleaning Invitation to Bid.pdf
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- Solicitation number
- BD-26-1331-FACIL-FACIL-127378
- Issued by
- Massachusetts
About this file
This is an Invitation for Bid issued by the Town of Sudbury, Massachusetts, for contracted cleaning and light maintenance services at the Fairbank Community Center located at 40 Fairbank Road, Sudbury, MA 01776. The Town seeks experienced cleaning services contractors to provide comprehensive cleaning and maintenance services for designated areas of the facility. The contract period is twelve months commencing July 1, 2026, through June 30, 2027, with the Town holding sole renewal options for two additional successive one-year terms (July 1, 2027–June 30, 2028, and July 1, 2028–June 30, 2029) contingent upon notification to the contractor by June 30 of each respective year. Cleaning services are required Monday through Sunday during available hours to be determined by the Combined Facilities Director, excluding holidays. A mandatory walkthrough is scheduled for 9:00 AM on Thursday, April 16, 2026. Bid documents are available for pickup beginning April 9, 2026, from the Facilities Department (275 Old Lancaster Road) during business hours (Monday–Friday, 9:00 AM–3:00 PM) or electronically upon request. Sealed bids must be received by 12:00 PM on Thursday, April 30, 2026, at the Facilities Department. Contract execution is anticipated immediately following award, with work commencement on July 1, 2026.
Award will be made to the lowest responsible and responsive bidder based on ability to perform, previous history, references, and established capability to meet the Town's needs, with consideration given to best service at the lowest price. The contractor must provide all custodial supplies and equipment required for the services. The Town reserves the right to reject any and all bids in whole or in part and to accept any bid or portion thereof deemed to be in the Town's best interest. Prospective bidders may contact the Combined Facilities Department at 978-440-5466 or facilities@sudbury.ma.us for additional information or electronic bid package requests.
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Text version
TOWN OF SUDBURY
INVITATION FOR BID
CONTRACTED CLEANING AND LIGHT MAINTENANCE SERVICES
FAIRBANK COMMUNITY CENTER
The Town of Sudbury is seeking bids from experienced cleaning services contractors to provide cleaning and maintenance services for areas of the Fairbank Community Center, 40 Fairbank Rd., Sudbury, MA 01776 as set forth in the bid documents.
Bids are solicited for a twelve-month period commencing on July 1, 2026 through June 30, 2027, with the Town’s sole option to renew for each of the succeeding two years beginning on July 1 through June 30 of each year upon notification from Town to contractor prior to June 30, 2027 and June 30, 2028 respectively.
The cleaning is to be performed Monday through Sunday during the available hours set forth in the contract documents not including holidays, with the exact hours to be determined by the Combined Facilities Director. Custodial supplies and equipment will be provided by the Contractor.
Specifications including scope and scheduling, information for bidders, bid forms and other contract documents are available for pickup beginning April 9, 2026 from the Facilities Department, 275 Old Lancaster Rd., Sudbury, MA 01776, Mon-Fri, 9 a.m. – 3 p.m. For information or for an electronic bid package contact the Combined Facilities Department at 978- 440-5466 or by e-mail to facilities@sudbury.ma.us. A mandatory walkthrough of the building is scheduled for 9:00 AM on Thursday, April 16, 2026.
All bids must be mailed or hand delivered in a sealed envelope, addressed to Facilities Department, 275 Old Lancaster Road, Sudbury, Massachusetts 01776, and marked “CONTRACTED CLEANING AND LIGHT MAINTENANCE SERVICES – Fairbank Community Center”. Sealed bids will be accepted at the Facilities Department until 12:00 PM, Thursday, April 30, 2026. No quotation received after the deadline will be considered.
Award, if any, will be made to the lowest responsible and responsive bidder, based upon ability to perform, previous history, references and established ability to meet the needs of the Town, who offers the best service at the lowest price. It is expected that a contract will be executed by the successful bidder and the Town Manager as soon as possible thereafter with work commencing on July 1, 2026.
The Town reserves the right to reject any and all bids, wholly or in part, and to accept any bid or part thereof deemed to be in the best interest of the Town.
Sandra R. Duran Combined Facilities Director
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