Contract No. ELEOM30SBR Elevator Maintenance Service Contract

The Maryland State Highway Administration is requesting bids for elevator maintenance services at the Hanover Complex in Hanover, Maryland under IFB Contract No. ELEOM30SBR, with bids due October 8, 2026 at 12:00 PM. This is a Small Business Reserve procurement limited to businesses certified by the Governor's Office of Small, Minority & Women Business Affairs (GOSBA).

The scope covers preventative and non-routine maintenance for four elevators across multiple buildings, including monthly and annual preventative service, Category 1 annual testing, and estimated 100 hours of annual non-routine repairs performed by a CET-certified technician. The contractor must schedule 36 planned on-site visits over the three-year term, occurring on the second Tuesday of each month, and maintain 24/7/365 emergency availability with a three-hour response requirement for emergencies and 48-hour response for routine calls. All work must comply with Maryland Department of Labor, Licensing, and Regulation standards, ASME guidelines, and OSHA requirements.

Qualifications required include five years of commercial elevator service experience, a minimum workforce of two state-licensed elevator technicians with five years of experience each, $1,000,000 in Commercial General Liability insurance with $3,000,000 aggregate coverage, and three professional references for work completed within the past two years.

The contract is fixed-price with labor billed at hourly rates (routine, overtime at 1.5x, and holiday at 2x rates), materials billed at actual cost plus up to 10 percent markup, and equipment rental at actual cost plus up to 10 percent markup. Non-routine repair parts and materials are capped at $4,000 with a maximum 10 percent markup. The total contract value is under $50,000. Award goes to the responsive and responsible bidder with the lowest total price. Questions are due October 2, 2026 at 10:00 AM. Site visits are available upon request. Zero percent MBE, DBE, and VSBE subcontracting goals apply.