CONTRACT: Janitorial Chemicals

The State of New Hampshire, through its Department of Administrative Services, is conducting a competitive bid (RFB 2807-24) for a comprehensive janitorial chemicals contract to serve state agencies across all 10 counties. The procurement seeks to establish a four-year contract for hospital-grade and industrial janitorial chemical products, with potential two-year extension options. The solicitation is divided into three sections: Section A requires specific hospital-grade chemicals with CDC, FDA, or Joint Commission certifications that cannot be substituted, Section B allows alternative manufacturers for industrial chemicals that meet or exceed specified brands, and Section C requests a discount percentage for the balance of product lines. Evaluation criteria will weight pricing at 80% for Sections A and B combined and 20% for the balance of product line discount. Key procurement dates include a September 11, 2023 deadline for written questions, with bid submissions due October 5, 2023, at 1:30 PM EST. Successful vendors must provide comprehensive general liability insurance, establish customer accounts within three business days, and fulfill in-stock item deliveries within five business days.

The contract does not specify explicit set-aside designations for disadvantaged businesses. The procurement is non-exclusive, allowing the State to retain multiple contractors and make awards by item, portion, or group of items. W.B. Mason Co., Inc. was ultimately awarded the contract with a total value of $89,387.29, covering approximately 40 distinct product line items from manufacturers including Diversey, Clorox, Ecolab, and Spartan. Vendors must provide quarterly and annual usage reporting and offer equipment servicing at no additional cost during the contract period. Pricing terms allow for biennial adjustments not to exceed 5% or the documented manufacturer increase, whichever is lower, with written notice required at least 30 days prior to any price changes. Delivery will be F.O.B. Destination to state agency receiving docks, with no minimum order requirements. The contract is scheduled to commence on February 1, 2024, or upon Governor and Executive Council approval, and will run through January 31, 2028.