attachment-1-bid-2807-24.xlsx

This is an offer sheet for RFB 2807-24 submitted by a vendor responding to the State of New Hampshire's Department of Administrative Services solicitation for janitorial chemicals. The offer sheet is organized into three sections: Section A contains 11 hospital-grade janitorial chemical products with specific brand and item number requirements that cannot be substituted, including floor cleaners, disinfectants, and bowl cleaners from manufacturers such as Diversey, Ecolab, Spartan, and Clorox; Section B lists 25 industrial janitorial chemical products where equivalent alternatives matching or exceeding specified brands are acceptable, including floor finishes, glass cleaners, disinfectants, and specialty cleaners; and Section C requests a discount percentage for the balance of the product line off manufacturer's suggested retail price. The offer sheet includes estimated annual usage quantities for each product, case pricing, packaging formats, dilution ratios where applicable, and extended price calculations. The contract is a four-year agreement with potential two-year extension options, commencing February 1, 2024, through January 31, 2028, serving state agencies across all 10 counties in New Hampshire.

The pricing evaluation criteria weights combined pricing for Sections A and B at 80 percent and the balance of product line discount at 20 percent. Delivery terms are F.O.B. Destination to state agency receiving docks with no minimum order requirements, and in-stock item deliveries must be fulfilled within five business days. The vendor must establish customer accounts within three business days and provide comprehensive general liability insurance. Pricing terms allow for biennial adjustments not to exceed 5 percent or the documented manufacturer increase, whichever is lower, with written notice required at least 30 days prior to implementation. The contract is non-exclusive, permitting the State to retain multiple contractors and make awards by item, portion, or group of items. Vendors must provide quarterly and annual usage reporting and offer equipment servicing at no additional cost during the contract period. W.B. Mason Co., Inc. was awarded the contract with a total value of $89,387.29.