Contract for Silicone Brake Fluid

The Maine Military Authority is seeking bids on silicone brake fluid (NSN 9150-01-102-9455, PN MIL-PRF-46176B) in gallon containers under a one-year Master Agreement contract, with bids due March 2, 2009 to the Division of Purchases in Augusta. The procurement carries an in-state preference: in case of tie bids, preference goes to Maine-based bidders or those offering commodities produced or manufactured in Maine.

The estimated need is 560 to 640 gallons total, with a phased delivery schedule: 120 gallons on March 15, 2009; 120 gallons on May 15, 2009; and 80 to 100 gallons per quarter beginning September 2009. All deliveries are destined for Limestone, Maine. Bidders may quote all or a portion of listed items. Bid prices must be submitted net F.O.B. destination with all transportation and delivery charges fully prepaid by the contractor and remain fixed throughout the contract period unless periodic adjustments are agreed to in writing. Bidders must attach Material Safety Data Sheets and provide product samples and certificates of conformance for evaluation and approval.

Evaluation criteria include quality, specification conformance, delivery dates, and total cost. Awards will be made to the lowest responsible bidder offering best value. The State Purchasing Director reserves the right to reject any or all bids, accept individual items or groups, increase or decrease ordered quantities by up to 10%, and extend the contract beyond the initial expiration date with contractor consent or cancel with thirty days' written notice. Specific delivery orders will be transmitted via email with order numbers; shipments accepted only up to two weeks in advance of stated delivery dates. Orders not delivered as scheduled are subject to modification or cancellation at MMA's discretion. Cash discounts under 20 days will not be considered in contract award.