Consulting Services for Public Housing Capital Needs Assessment and Asset Repositioning Strategy

The Town of Chapel Hill, North Carolina Housing and Community Development Department is requesting qualifications for consulting services to conduct a Capital Needs Assessment and develop an Asset Repositioning Strategy for the Town's public housing portfolio, with proposals due October 30, 2026 at 12:00 PM EST. The contract is federally funded through HUD and subject to HUD Section 3 (24 CFR Part 75) compliance requirements.

The scope encompasses a two-phase engagement. Phase 1 requires a full property condition survey of at least 30 percent of randomly sampled occupied units (with representation across all 12 communities and all bedroom sizes) plus 100 percent inspection of vacant units and facilities, along with development of a 20-year capital needs schedule with detailed cost estimates. Phase 2 requires evaluation of repositioning strategies including Rental Assistance Demonstration (RAD), Section 18 Demolition/Disposition, Project-Based Vouchers, and mixed-finance approaches, accompanied by financial analysis, community impact assessment, and a phased implementation plan. The portfolio comprises 296 residential units across 12 communities, one administrative office building, and three community buildings, with units constructed between 1967 and 1994.

The contract term is one year, with work commencing within 60 days of execution. The selected consultant must demonstrate comprehensive experience with HUD repositioning programs and provide references from at least three comparable projects completed within the past five years. Insurance requirements include Commercial General Liability ($1 million per occurrence), Workers' Compensation ($100,000 employer's liability), Business Auto ($1 million per occurrence), and Professional Liability ($1 million minimum), with the Town named as additional insured.

Proposals will be scored on a 100-point scale: Cover Letter and Required Forms (10 points), Key Personnel and Qualifications (30 points), Knowledge and Experience (30 points), Approach and Project Timeline (25 points), and Section 3 Certification or Compliance Strategy (5 points). Proposals must not exceed 25 pages excluding required forms. Questions are due October 15, 2026 at 3:00 PM EST, with answers published by October 22. Selection and notification are anticipated in November 2026, with contract award in January 2027. Proposals should be sent to Lenore Bishop at lbishop@chapelhillnc.gov.