Consulting Architect Services for Small Library Projects

The Weber County Library Board of Directors is seeking proposals from qualified, licensed architectural firms to serve as the Library System's consulting architect for small library projects through Solicitation #25-234. The selected firm will provide comprehensive professional services, including architectural consultation for new and existing library facilities, developing schematic and detailed design documents, preparing bid specifications and project manuals, conducting cost estimation and budget forecasting, and performing community engagement for project design and site selection. Key deliverables include oversight of bidding, construction administration, and project closeout, with a contract term not exceeding five years (60 months). Evaluation criteria will encompass relevant experience, qualifications, approach and understanding, references, prior performance, insurance compliance, project team qualifications, and proposed fees. A mandatory pre-submittal meeting is scheduled for Thursday, September 11, 2025, at 10:00 a.m. at the Headquarters Library in Roy, Utah, with electronic proposals due by 2:00 p.m. MST on Thursday, October 23, 2025, through the Bonfire portal.

The RFP requires firms to maintain specific insurance coverage, including $2,000,000/$1,000,000 general liability, $1,000,000 automobile liability, $1,000,000 workers' compensation, and $2,000,000 professional liability. The evaluation committee will consist of three or more Library System employees, one Library Board member, and one community representative, with oversight from the Deputy Weber County Attorney and Weber County Purchasing Director. Proposal submissions are limited to fifteen pages and must include a letter of interest, statement of qualifications, proposed consultants list, fee schedule, relevant project table, and insurance certification. While no specific set-aside designations or restrictions for disadvantaged enterprises are mentioned, the final contract award is subject to approval by the Weber County Board of Commissioners using the AIA Standard Form of Master Agreement. No incumbent vendors or specific budget ranges are explicitly stated in the provided documentation, leaving potential scope and financial parameters open for competitive bidding.