Construction Services for William Ramsay Renovation Project

Alexandria City Public Schools is requesting bids on construction services for building envelope improvements and lighting upgrades at William Ramsay Elementary School, 5700 Sanger Avenue, Alexandria, Virginia under ITB No. 123047, with bids due November 23, 2026 at 4:00 p.m. via eVA. The project is funded through a Department of Energy Office of State and Community Energy Programs Award and must comply with Davis-Bacon Act prevailing wage requirements and the Buy America Act.

The scope includes replacement of existing lighting fixtures with energy-efficient 2X4 LED volumetric fixtures, specialized lighting control systems, building envelope air sealing, and R-15 insulation installation. Bidders must submit a lump-sum price for all labor, materials, equipment, and services, with bids valid for ninety days following opening. Virginia Contractor License requirements apply based on project cost thresholds.

Award will be made to the lowest responsive and responsible bidder. A bid surety of 5% of the bid amount is required, along with performance and payment bonds of 100% of the bid amount from Treasury-listed surety corporations. Liquidated damages are assessed at $1,000 per day for failure to achieve substantial completion by August 2, 2027, and $500 per day for failure to achieve final completion within fourteen days thereafter.

The mandatory pre-bid conference and site visit occurred on November 3, 2026. Written questions were due by November 6, 2026, with responses issued via addendum by November 13, 2026. Construction milestones include a classroom mockup from March 20–26, 2027, construction start on June 18, 2027, substantial completion by August 2, 2027, and final completion by August 16, 2027. Progress payments will be made monthly with 5% retainage until final completion, due within forty-five days of invoice receipt. The contractor must maintain a two-year warranty on all work from acceptance. Board approval for contract award is scheduled for December 17, 2026, with Department of Energy approval by December 24, 2026 and contract execution by January 4, 2027.