Construction Materials Inspection and Testing Services - On-call RFP

This Request for Proposal (RFP No. PWG125-LANDD-5801) issued by the San Bernardino County Department of Public Works and the San Bernardino County Flood Control District seeks to establish on-call Construction Materials Inspection and Testing Services contracts with approximately five qualified consultants to support various transportation and flood control projects throughout San Bernardino County. The services include observation and testing of soils, aggregates, asphalt concrete, portland cement concrete, steel, and related materials in accordance with CALTRANS, AASHTO, and ASTM protocols. All work must be supervised by a California-registered civil engineer, and consultants must maintain active certifications and accreditations from CALTRANS and AASHTO throughout the contract term. Test results must be submitted electronically within three working days of sampling, with a 20% deduction in contract price for late deliveries. Proposers must provide comprehensive proposals including statements of qualifications, organization charts, financial documentation, three references, proof of required licenses and certifications, evidence of insurance coverage, and sealed fee proposal sheets submitted separately in a sealed envelope to the address specified in Section 1, Paragraph B of the RFP. Key deadlines include a non-mandatory proposal conference on January 14, 2026 at 10:00 AM via GoToMeeting (access code 434-769-549), a question submission deadline of January 16, 2026 at 4:00 PM, and a proposal submission deadline of January 30, 2026 at 4:00 PM via the ePro System. The tentative contract award date is March 2026, with the contract term beginning March 24, 2026 and ending March 21, 2031 (a maximum of five years), and compensation shall be on a time-and-materials basis according to the consultant's submitted and County-approved rate schedule.

No specific set-aside designations for disadvantaged enterprises or restrictions on organizational types are detailed in the procurement documents provided. All proposals must include a signed Bidder's Certification acknowledging receipt of both Addendum No. 1 and Addendum No. 2, executed by the same individual who signs the proposal, or the proposals will not be accepted. All services are subject to California prevailing wage requirements as outlined in the Prevailing Wage Determination packet issued by the California Director of Industrial Relations, with wage rates effective from August 22, 2025, and expiration dates ranging through August 31, 2026 for construction trades and classifications across Southern California counties. Consultants must be registered with the Department of Industrial Relations and comply with prevailing wage obligations for applicable construction trades involved in materials testing and inspection activities. The on-call contracts do not guarantee minimum work volumes or compensation, with actual assignments issued through task requests based on consultant qualifications and availability for specific projects. No incumbent vendors, current contractors, or specific award value ranges are identified in the procurement documents.