Construction Management and Inspection Services

The City of Pasadena, California, issued a Request for Proposals (RFP) for Construction Management and Inspection Services to supplement existing resources within the Water & Power Department's Water Division for various water utility capital improvement and maintenance projects. The procurement seeks a qualified firm to provide these services on an as-needed basis, with no guaranteed minimum work volume. Proposers must submit detailed technical proposals, price proposals, statements of qualifications, relevant project experience documentation, and various required compliance forms by the March 15, 2023 deadline at 12:00 pm, with questions due by March 7, 2023 at 4:00 pm. The evaluation process allocates points across five criteria: experience (40 points), project approach (25 points), cost proposal (25 points), local Pasadena business preference (5 points), and small or micro-business preference (5 points). The initial contract term is four years from execution with no optional extension periods, and compensation will be structured on a time and materials basis with a not-to-exceed limit agreed upon before work commences. All proposal submissions must be made electronically through the City's eProcurement Portal.

The procurement includes preferences for local Pasadena businesses and small or micro-businesses, which are factored into the evaluation scoring. All contracts exceeding $25,000 require compliance with the Pasadena Living Wage Ordinance, and the City encourages local hiring of Pasadena residents. Proposers must complete mandatory disclosures including conflict of interest certifications, disqualification disclosures pursuant to California Public Contract Code Section 10162, taxpayer protection amendment disclosures, and must provide their Unique Entity Identifier from SAM.gov or risk having their bid deemed non-responsive. The procurement does not identify an incumbent vendor or specify existing contractors currently performing these services. While the RFP documents do not specify an exact budget or award value, the structure indicates compensation will be based on actual time and materials expended up to an agreed upon not-to-exceed amount, meaning the City has flexibility in the total contract value based on actual project demands and utilization of services.