Construction equipment parts & maintenance

Westchester County is seeking bids for a construction equipment parts and maintenance contract (RFB-WC-25089) to be established for an initial 18-month period with potential extensions for two additional 18-month terms. The procurement focuses on acquiring maintenance services and parts supply for specific construction equipment manufacturers, primarily JCB Construction Equipment and JCL Equipment Co. Bidders must be authorized dealers with factory-certified technicians, capable of providing new OEM-certified parts with a 90-day warranty and performing comprehensive maintenance services. Vendors are required to submit hourly labor rates for regular and overtime work, along with a percentage discount from the manufacturer's list price for parts. The bid evaluation will prioritize the most competitive pricing and discount combination while ensuring full compliance with all bid specifications. The solicitation mandates that bidders have a minimum of five years of experience, be licensed repair facilities, and provide detailed invoices. The bid response is due on April 23, 2025, with vendors expected to demonstrate the ability to handle both routine and emergency repairs across various types of construction equipment.

The Request for Bid does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The county will be responsible for parts and materials costs, excluding tools, and requires vendors to use only authorized parts and materials. While no incumbent vendors are specifically identified, the contract allows for potential future extensions based on mutual written consent. Although a precise budget range is not detailed in the provided documentation, the scope suggests a comprehensive maintenance and parts procurement opportunity for construction equipment. The contract's structure indicates a flexible procurement approach that allows Westchester County to secure competitive pricing and reliable maintenance services for its construction equipment fleet. Vendors must demonstrate technical expertise, manufacturer authorization, and a proven track record in equipment maintenance to be considered for the contract award.