Consolidated_Food_Service_Exhaust_Fan_Replacements.pdf

DANE COUNTY

1919 ALLIANT ENERGY CENTER WAY

MADISON, WISCONSIN 53713

Department of Public Works Engineering

Request For Bids No. 326018

CONSOLIDATED FOOD SERVICE EXHAUST FAN

REPLACEMENTS

RFB Let Date: November 4, 2026

Deadline for Questions: November 24, 2026

Bid Due Date: December 9, 2026, 2:00 pm

Bids must be submitted electronically to:

https://procurement.opengov.com/portal/countyofdane

County of Dane

REQUEST FOR BID (RFB) – OpenGov Documents

Consolidated Food Service Exhaust Fan Replacements

Sections:

I. Project Description II. Instructions for Electronic Bid Submission

III. Schedule of Bid Pricing Items IV. Bid Submission - Checklist V. Bid Submission - Pricing

Attachments:

A - 326018 Final RFB

Request for Bid (RFB): 326018 Consolidated Food Service Exhaust Fan Replacements

1. Project Description

1.1. Summary

Dane County is seeking bids from qualified contractors for the Consolidated Food Service Exhaust Fan

Replacements, located at 1000 E Verona Ave, Verona, WI, 53593. This project involves replacement of six existing roof-mounted exhaust fans serving the food service facility, and is being delivered under a lump sum contract.

The goal of this project is to replace aging exhaust equipment and provide reliable, properly operating kitchen exhaust systems for continued Consolidated Food Service operations. Work will occur in an active facility and must be coordinated to minimize disruption to ongoing food service operations and maintain required building services through construction. Work must comply with all applicable county specifications, ordinances, local permitting requirements, or prevailing wage laws.

Interested vendors should have demonstrated experience in commercial HVAC and exhaust systems, rooftop equipment replacement, and work within occupied facilities. Vendors should also demonstrate the ability to manage projects of similar size and complexity. A pre-bid meeting is scheduled for

Tuesday, November 17, 2026 at 10:00 am at 1000 E Verona Ave, Verona WI 53593 , by flag pole/picnic table, and all questions must be submitted by Tuesday, November 24, 2026. Bid packages are due by

Wednesday, December 9, 2026 at 2:00 pm.

1.2. Background

The Consolidated Food Service will remain operational during construction, so contractors must carefully coordinate shutdowns, access, staging, and sequencing with Dane County.

1.3. Contact Information

Daniel Martinez

Project Manager

1919 Alliant Energy Center Way

Madison, WI 53713

Email: martinez.daniel@danecounty.gov

Phone: (608) 225-5719

Department:

Public Works Engineering

1.4. Timeline

Bid Letting Date November 4, 2026 mailto:martinez.daniel@danecounty.gov tel:(608)225-5719

Pre-Bid Meeting (Non-Mandatory) November 17, 2026, 10:00am

1000 E Verona Ave, Verona WI 53593 , by flag pole/picnic table

Question Submission Deadline November 24, 2026, 5:00pm

Bid Due Date December 9, 2026, 2:00pm

2. Instructions for Electronic Bid Submission

2.1. General Electronic Bid Submission Process

The Project Manual and Construction Documents for this project are available for download in the

Attachments Section.

To Submit a Bid:

All interested bidders must register for free at Dane County’s eProcurement Portal:

• Go to https://procurement.opengov.com/login

• Click “Sign Up” to create a username and password, then activate your account.

• Select relevant project categories to receive notifications (e.g., 91200 – Public Works Projects).

• Use the RFB Number, Organization Name, or Proposal Title to locate the solicitation.

• Subscribe to “New Project Updates” to stay informed.

• Note that Unacknowledged addenda will not preclude a Bidder from submitting a Bid. Please ensure that Bidder is aware of all addenda prior to the unsealing of Bids.

For help setting up or navigating your account, contact: procurementsupport@opengov.com

Questions & Inquiries:

• All inquiries related to this Request for Bids (RFB) must now be submitted electronically through

Dane County’s eProcurement Portal.

• Questions must be submitted before 5:00 pm on Tuesday, November 24, 2026. Bidders are responsible for raising any questions, exceptions, or suggested changes during this period.

• If a bidder identifies any ambiguity, error, conflict, omission, or inconsistency in the RFB, they must immediately notify the designated County contact to request clarification or a revision.

• Direct communication with Dane County employees is strictly prohibited, except as outlined in this

RFB. Only the designated County contacts listed in the RFB are authorized to provide information or respond to inquiries.

• Bidders are responsible to check back regularly for Addenda or Updates.

For all other questions about this RFB, contact:

Daniel Martinez, Project Manager

Phone:(608) 225-5719 Email: martinez.daniel@danecounty.gov

Dane County is an Equal Opportunity Employer.

https://procurement.opengov.com/portal/countyofdane/projects/317100/document?section=3001538 https://procurement.opengov.com/login

2.2. Bid Submittal Requirements

Bidders submitting on this project must adhere to the following:

Best Value Contracting (BVC):

• All contractors are required to be pre-qualified as a Best Value Contractor prior to bid due date.

o Subcontractors must become pre-qualified ten (10) days prior to commencing work.

• To avoid delays, Bidders are urged to become pre-qualified as early as possible.

• Additional information can be found at https://publicworks.danecounty.gov/bvc o For a list of current contractors, visit https://publicworks.danecounty.gov/bvc/current o To submit an application for BVC certification, visit https://publicworks.danecounty.gov/bvc/application

Bid Submittal Documentation:

• Bidders shall upload ALL required documentation and answer ALL questions in the Bid

Submission - Checklist Section. Omission of any required documentation/information may result in rejection of Bid.

• Bidders shall provide their electronic bid pricing in the Bid Submission - Pricing Section.

Definition(s) of Base Bid, Alternate Bids, Allowances, Unit Pricing and another pricing items can be found in this section.

https://publicworks.danecounty.gov/bvc https://publicworks.danecounty.gov/bvc/current https://publicworks.danecounty.gov/bvc/application https://procurement.opengov.com/portal/countyofdane/projects/317100/document?section=3001543 https://procurement.opengov.com/portal/countyofdane/projects/317100/document?section=3001543 https://procurement.opengov.com/portal/countyofdane/projects/317100/document?section=3001539

3. Schedule of Bid Pricing Items

3.1. Schedule of Alternate Bids

Alternate Bid No. 1 – Duct and Hood Cleaning – ADD

Provide all labor, materials, equipment, access, protection, cleaning, reporting, and related work required to clean the existing exhaust ductwork and associated kitchen hoods serving the exhaust fan systems included in this project, in accordance with the Contract Documents.

4. Bid Submission - Checklist

4.1. CONTACT INFORMATION

4.1.1. Contact Name*

*Response required

4.1.2. Title or Position*

*Response required

4.1.3. Telephone No.*

*Response required

4.1.4. Email Address*

*Response required

4.2. BID SUBMISSION

Upload the following required documents.

4.2.1. Bid Guarantee*

Each bid shall be accompanied by a bank certified check, cashier’s check, or bid bond in the amount of

5% of the total bid price, made payable to Dane County.

Please scan and upload a copy of your bid bond/cashier's check. DO NOT UPLOAD ANY FILES OTHER

THAN BID BOND.

*Response required

4.2.2. Proposed Subcontractor List *

Please download the below documents, complete, and upload.

• 00_43_36-Proposed_Subcontra...

*Response required

4.3. BIDDER'S AFFIDAVITS

4.3.1. Acknowledgment of Start & Completion Dates*

Assuming a start date of February 1, 2027, Dane County Public Works requires this project to be substantially completed by May 31, 2027. Are you able to complete this project within this timeframe?

☐ Yes

☐ No

*Response required

When equals "No"

4.3.2. Enter the date your firm can substantially complete this project:* *Response required https://government-project.s3.us-west-2.amazonaws.com/43477/b2435a03-5e90-4774-bd48-68ca17c2b8d8_00_43_36-Proposed_Subcontractor_Form_2025-04-04.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4A3LPOODA%2F20261104%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261104T200031Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEOv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQCvjQxQFt1KZieNL%2BDvOFLJWqI4MNGtxpfkcDP7MH6iBgIhAMEr%2FSrD2laUvnnYCOYMS%2FAioYwvhgW2hqABY%2F1Lefn1KpUFCLP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgwZPJaZZfsnJ%2FNSCfMq6QQ%2FCqGBv8EKE1aUb9RY5mcbjhXRL6qEOd5FSSd%2B5hM8Jt28PgzByGI0eDHUlocXSUY%2Bf4ejkX1H9U69gRomNNvPYSYcR5iO5rsPHSu%2BzhH2TzeTqFgvyP%2F%2FRXOfyJnKt5dnIqa6WE2naIyv%2BUalEzfzfwvvmRK2%2FZZ1LUnQ1Nqv6Eg1N8S33rF%2FJGV2P6a%2F8NuxFhyIXBdUC6X8rWhLCyY8tW0d%2BbLlIsaRM1uU9jkvQBL%2BGn3A1cigsehTRUOABbZOxVrDZTzGoLaDTe%2F%2Fi1ZlYRxhKHnNCkYCKcEvx%2Btak36YKxLKzG5plXl%2Fv47f4ChaBTDgmJ6kG8tPSkr0%2FjOXyuXTCWjvRLvbeaamkIHkjZCqK5NbgM6HfLaVChRSiVeTgUYqDkDm7PdCooU0JvwKjJq4tdTBodQE3W7GdPJ90wj1Bs47%2F0uYdXKWTj3mbO2AH2d6GIlDW5nRRr4%2FzUXt4sUTzjaRk0g3003K%2FfwroR4LpiNzQwL0WcoHYDEHshjW2jflzZaa5BWAO0dXcGpw6wNl9nkji4rnfriEFfg7ujDBx5gclqi7Y5UM0cvChXjDBMnNEClw2Z8WLVwmkLV0dD2CMFxkCN%2FDUqYvVdtNvRimIP0JxnmeZrbCI%2BalDvn5VkZTqQIhfcaEy6iqkuC7%2BU0mRGQhjyf0DpAVHvw%2FGJep2gDTQeeiueISRZ8Zzp8gN3OHr90d1P0%2BC2Ceo9M6PwEkV79yiHOTOK21YwL865gngPb6jgl14YysDKKkOoNWlrhh8HC%2Fclyy6e2puSXAW12eE6geRpZPNvhJJsdXjkGXrE4Gm8CoSzCg763XBjqYAbsoOxrRLJOdOCvbPA0tDfapbjFqXmFyAo7sIyzZLypKuR5d3kltOua0dwyGPMIyWqpZThzK2rGzE3Fx%2Bcm2HJZJLPaQSHVfxIT5j4A5p9ddRQQlxqkLTXgPD4IdsKtouuEFXWbWcZhUog6XlXPY3VPx0PL3zzrxI1Aa1FVAsKwERjtCMP6EHtbMpZNLnGlTOZN5XkO%2F8hn7&X-Amz-Signature=8d3f5e84093410e61c8712a4dd05aa5d26d3a5b2ef0bb85810be7bbf2066de82&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%2200_43_36-Proposed_Subcontractor_Form_2025-04-04.pdf%22&x-id=GetObject

4.3.3. BVC-Does your company meet Dane County's Best Value Contracting requirements for this project?*

General Contractors and subcontractors shall meet all applicable Best Value Contractor requirements.

BVC applies to contracts over $50,000 single trade and $100,000 multiple trade. For additional information: https://publicworks.danecounty.gov/bvc

Failure to be properly and accurately certified as a Dane County Best Value Contractor will result in an automatic rejection of a bid submission.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.4. Enter the date (MM-DD-YY) in which your company was approved as a Dane County Best Value Contractor.* Your status can be viewed/confirmed at:

https://publicworks.danecounty.gov/bvc/current

Maximum response length: 10 characters

*Response required

4.3.5. Fair Labor Practice Certification*

Has your company been found by the National Labor Relations Board ("NLRB") or the Wisconsin

Employment Relations Commission ("WERC") to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed?

If yes is answered, a copy of any relevant information regarding such violation is required to be uploaded with your bid submission.

Additional information about the NLRB and WERC can be found using the following links:

www.nlrb.gov and http://werc.wi.gov.

• No, our company has NOT been found by the NLRB or the WERC to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed.

• Yes, our company HAS been found by the NLRB or the WERC to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed.

☐ Yes

☐ No

*Response required https://publicworks.danecounty.gov/bvc https://publicworks.danecounty.gov/bvc/current http://www.nlrb.gov/ http://werc.wi.gov/

When equals "Yes"

4.3.6. Please supply your supplemental documents in the file upload.

4.3.7. Emerging Small Business Report*

For projects over $100,000, Bidder has already or will submit Emerging Small Business Report to the Civil Rights Department within 10 business days of Bid Due Date. For more information refer to 00 21 13 - Instruction to Bidders or contact:

Dane County Contract Compliance Specialist

City-County Building, Room 356

210 Martin Luther King, Jr. Blvd.

Madison, WI 53703

DCCRD@DaneCounty.gov

608/266-4192

☐ Please confirm

*Response required

4.3.8. Bidder has reviewed and acknowledges all Q&A.*

☐ Yes

☐ No

*Response required

4.3.9. I understand that if any addendum is issued, I will have to acknowledge the posted addendum.*

☐ Please confirm

*Response required

4.3.10. W9 Upload*

Please upload your company's most recent W9 form signed within the past 12 months.

*Response required

4.4. SIGNATURE DECLARATION

4.4.1. RFB Solicitation Response Declaration *

In submitting and confirming this solicitation response, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a solicitation response; that this solicitation response has been independently arrived at without collusion with any other vendor competitor or potential competitor; that this solicitation response has not been knowingly disclosed prior to the opening of bids to any other vendor or competitor; that the above statement is accurate under penalty of perjury.

Further, by submitting this solicitation response, firm agrees with all the terms, conditions, and specifications required by the County in this solicitation and declares that the corresponding solicitation response and pricing are in conformity therewith.

mailto:DCCRD@DaneCounty.gov

I have read and understood the entire document.

I declare under penalty of false swearing under the law of Wisconsin that the foregoing is true and correct.

☐ Please confirm

*Response required

4.4.2. Electronically signed by:*

Provide First Name, Last Name and Title

*Response required

4.4.3. Signed on: *

Write in month, day, year and city/state in which the submission occurred.Example: June 27, 2025 in Madison, WI

*Response required

5. Bid Submission - Pricing

Additive items shall be entered as positive numbers.

Deductive items must be entered as negative numbers using a minus sign (example: -5,000).

Failure to enter deductive amounts as negative numbers may result in miscalculation of the bid total.

BASE BID

Line Item Description Unit of Measure Cost

1 Base Bid RFB 326018 LUMP SUM

ALTERNATE BID

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 ADDITIVE ALTERNATE - Duct and

Hood Cleaning

1 LUMP SUM

TOTAL

5. Bid Submission - Pricing