Conservation/WL/D3/Demopolis Office-FY27 Janitorial Service

The Alabama Department of Conservation and Natural Resources (DCNR) is requesting proposals for janitorial services at the Wildlife and Freshwater Fisheries District 3 Demopolis Office with responses due September 14, 2026, and a mandatory site visit on September 10, 2026 at 9:00 a.m. at 1105 Bailey Drive, Demopolis, Alabama. In-state vendors only; no third-party subcontractors or out-of-state vendors are permitted.

The scope covers weekly and monthly janitorial maintenance of a 2,200 square foot office facility. Weekly tasks include kitchen appliance cleaning, counter and sink disinfection, floor sweeping and mopping, trash removal, window cleaning, restroom sanitation, and common area maintenance. Monthly services include deep cleaning and degreasing of kitchen equipment, baseline cleaning, exterior window cleaning, and fireplace maintenance. The vendor must be licensed and insured and maintain consistency in pricing, products, services, and specifications throughout the contract term.

The contract term begins October 1, 2026 through September 30, 2027 for the first year, with potential for multi-year renewal. The cumulative contract value cannot exceed $25,000 and the contract term shall not exceed five years. DCNR intends to establish a multi-year agreement with specific renewal terms to be determined at award based on awarded pricing and anticipated usage. Pricing must remain firm throughout the entire contract term, including any renewal periods. Price escalations may be considered during performance but cannot exceed 5% of annual contract costs and require written approval from both parties.

Monthly invoicing is required. Vendors must register in Alabama Buys and submit responses electronically. All suppliers must comply with Alabama's Beason-Hammon Alabama Taxpayer and Citizen Protection Act, including E-Verify enrollment verification prior to award. The State reserves the right to conduct cost realism and price reasonableness analysis. Justin Gilchrist at 334-289-8030 is the point of contact for the site visit.