Conservation/Parks/Monte Sano - Laundry Service

The Department of Conservation and Natural Resources (DCNR) is soliciting laundry service for Monte Sano State Park in Huntsville, Alabama, with responses due October 2, 2026, under a multi-year agreement with a cumulative cap of $25,000 not to exceed five years.

The scope is weekly pickup and delivery with one-week turnaround on approximately 300–400 pounds per week of white Egyptian cotton linens (sheets in twin, full, and queen; pillowcases; towels; washcloths; and bath mats) for the park. The vendor must supply all laundry chemicals (detergent, fabric softener, bleach, dryer sheets), submit a full chemical list at initial pickup, and obtain prior written approval for any changes. Delivery must occur by 3:00 p.m. on the scheduled day. The vendor must carry minimum insurance of $200,000 aggregate and $100,000 per occurrence and be licensed.

Pricing is established on a per-pound basis for core laundry service (Line 1). The solicitation includes a quotable Line 2 for optional ancillary services — buggy rental, fuel surcharges, stop minimums — for which the vendor submits a detailed fee schedule with $0.00 in the unit price column.

The first-year contract runs October 2026 through September 30, 2027, with annual renewal available subject to pricing and anticipated usage at time of award. The supplier must maintain consistency in pricing, products, services, and deliverables throughout the entire term. Price escalation requests during contract performance may be considered if justified and do not exceed 5% of annual cost or applicable industry indices.

Suppliers must register in Alabama Buys and submit responses electronically. Compliance requirements include E-Verify enrollment verification for workers in Alabama, sales tax certification, and debarment and suspension certifications. The state reserves the right to conduct cost realism and price reasonableness analysis and maintains sovereign immunity without indemnification to suppliers.