Conservation/MRD/Gulf Shores - Generator Maintenance/Repair

The Alabama Department of Conservation and Natural Resources (DCNR) is requesting proposals for generator maintenance and repair services on a Generac 250kW unit (Model 14365310100, Serial #2116343) located at the Marine Resource Division hatchery in Gulf Shores, with proposals due October 23, 2026. The awardee must be a certified Generac technician; all work must be performed on-site.

The scope covers two scheduled inspections annually (major in October/November, minor in March/April), original-equipment-manufacturer parts with vendor-submitted percentage discounts, labor rates for non-inspection repairs during business hours (Monday–Friday, 7:30 a.m. to 4:00 p.m.), mileage service charges per site visit, load bank testing every two years, fuel polishing every two years, and fuel analysis testing as requested. No substitutions for OEM parts are permitted, and no holiday service is included.

The contract value cap is $25,000 cumulative over the entire term. The initial contract period runs October 2026 through September 30, 2027, with DCNR intending to establish a multi-year agreement renewable annually. The total contract term shall not exceed five years. Pricing must remain consistent throughout the contract term; price escalation requests may be considered if material or labor costs increase significantly, provided increases do not exceed industry-specific or Consumer Price Index increases and do not exceed 5 percent of annual contract costs.

The supplier must register in Alabama Buys, comply with E-Verify enrollment verification if employing Alabama workers, provide sales tax certification, and submit a disclosure statement if required. The state reserves the right to cancel for convenience with reasonable notice. All payments will be made electronically.