Conservation/MRD/GS -Vehicle Maintenance

The Alabama Department of Conservation and Natural Resources (DCNR) is soliciting annual vehicle maintenance services for the Marine Resources Division fleet located in Gulf Shores under an all-or-none structure, with responses due October 23, 2026. Vendors must be located in Baldwin County — a mandatory local-vendor requirement that filters the eligible pool.

The scope covers maintenance and repair services for 21 vehicles: 12 Ford F-150 pickup trucks, 2 Chevy Tahoes, 2 Ford Fusions, 1 Dodge Ram, 1 Ford F-450, 1 Ford F-250, and 1 Toyota Tacoma 4WD, all gas-powered. The vendor must demonstrate capability to service the complete fleet and maintain consistency in pricing, products, services, and specifications throughout the contract term. All suppliers must register in Alabama Buys and submit responses electronically through that platform.

The contract is structured as an annual agreement with an initial term of October 2026 through September 30, 2027. The cumulative contract value shall not exceed $25,000 across all contract periods, and the maximum total term is five years. DCNR intends to establish a multi-year agreement with specific renewal terms and pricing to be determined at the time of award. Price escalation requests during performance may be considered if materials, labor, or other components increase significantly and do not exceed five percent of annual contract cost or the increase in relevant price indices.

Suppliers must comply with Alabama sales tax exemption provisions, E-Verify employment verification, state and local sales tax certification, and foreign corporation registration if applicable. The contract is governed by Alabama law with exclusive venue in Montgomery. Suppliers must accept multiple forms of electronic payment at no additional cost to the State.