Conservation/MRD/GS - HVAC Maintenance & Repairs

The Alabama Department of Conservation and Natural Resources is soliciting preventive maintenance and repair services for HVAC systems at its Marine Resources Gulf Shores facility, with proposals due October 28, 2026 and a mandatory site visit on October 26, 2026 at 10:00 a.m. This is an "All or None" contract, meaning bidders must commit to providing all required services without exceptions.

The vendor must be authorized to work on the specific HVAC units currently under warranty at 999 Commerce Drive, Gulf Shores, Alabama. Detailed HVAC system specifications and service requirements are attached. The initial contract term runs November 1, 2026 through September 30, 2027, with DCNR intending to establish a multi-year agreement subject to annual renewal. The contract term shall not exceed five years and/or a cumulative value of twenty-five thousand dollars across all contract years. The awarded vendor must maintain consistency in pricing, products, services, specifications, and all contract deliverables throughout the entire contract term.

Supplier responses must be submitted electronically through Alabama Buys. The State reserves the right to conduct cost realism and price reasonableness analysis and may request written proof of manufacturer authorizations and certificates of insurance following bid opening. Price escalation requests are limited to five percent of annual contract costs and must be supported by industry-specific documentation or consumer price index data. Suppliers must comply with Alabama state law provisions, including E-Verify enrollment verification for those employing individuals within Alabama, sales tax exemption certification, debarment and suspension certifications, and the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. Suppliers are required to be registered in Alabama Buys, and all inquiries must be directed through the Supplier Portal.