Conference Room A/V Equipment Modernization

The Maryland Department of Human Services is soliciting proposals through a secondary competition Purchase Order Request for Proposals (PORFP OTHS/OTHS-27-019-H) restricted to Master Contractors currently awarded under the State of Maryland's Desktop, Laptop, and Tablet 2015 Master Contract (BPO #060B5400007), with proposals due October 28, 2026 at 5:00 p.m. EDT. This procurement is further restricted to certified small business vendors participating in Maryland's Small Business Reserve (SBR) program. Master Contractors must submit Letters of Authorization from manufacturers or distributors with their bids.

DHS is procuring standardized conference room A/V hardware for 24 meeting spaces statewide, with work performed at 25 South Charles Street, Baltimore, Maryland 21201. The solicitation covers three functional areas: Desktop/Laptops/Ruggedized Laptops/Associated Peripherals (FA I), Installation Services (FA III), and Manufacturer's Extended Warranty (FA IV). Installation services may not be purchased alone and cannot exceed 49 percent of the total PORFP value.

All proposals must be submitted through the DHS ePACE portal via the Alternate Link provided. Questions are due October 21, 2026 at 5:00 p.m. EDT. Award will be based on price and conformance to scope of work; the agency will recommend award to the responsive and responsible Master Contractor providing the most advantageous offer. Pricing must remain valid for a minimum of 90 days following the proposal due date. Vendors must warrant that all equipment is new and unused, provide current MSRP screenshots, supply estimated ship dates and lead times for each item, and not impose restocking fees for items returned due to damage or incorrect shipment. Mercury Affidavits are required where applicable. Invoices should be directed to 1100 Eastern Boulevard, Essex, Maryland 21221 or emailed to oths.epmo@maryland.gov. The Point of Contact is Samanta Clarke at clarke.samanta@maryland.gov or 410-767-7365.