PORFP_Rev._OTHS-OTHS-27-019-H_Conference_room_a_v_equipment_modernization.pdf

Maryland Department of Human Services Purchase Order Request for Proposals (PORFP)

Desktop, Laptop and Tablet 2015 Master Contract

1. General Information

1.1. Introductory Table

PORFP Number OTHS/OTHS-27-019-H / BPM058604

PORP Issue Date Thursday, October 15, 2026

Proposal Due Date and Time 5:00 pm, Wednesday, October 28, 2026

Place of Performance 25 S. Charles Street, Baltimore, MD 21201

PORFP Type Fixed Price

Functional Area/s (FA) for this PORFP: FA I:

Desktop/Laptops/Ruggedized/Laptops/Associated

Peripherals, FA III: Installation Services and FA IV:

Manufacturer's Extended Warranty

Manufacturer Name Fixed Price

1.2. Note:

FA III may not be purchased alone and may not exceed 49% of the PORFP value.

1.3. Designated Small Business Reserve

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program are eligible for the award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

1.4. Limited to Master Contractors

Only Master Contractors that are awarded a contract under the Desktop, Laptop and Tablet 2015, 060B5400007, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

2. Bid Submission Instructions

2.1. PORFP Submissions

Purchase Order Request for Proposal (PORFP) responses will only be accepted through MD DHS E- Procurement Portal, https://procurement.opengov.com/portal/marylanddhs

2.2. Questions Due (Closing) Date and Time:

Wednesday, October 21, 2026 at 5:00 PM EDT. Questions will be submitted through the MD DHS E- Procurement Portal.

3. Requirements

3.1. Special Requirements

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding. Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the

PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury Affidavit:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K- MercuryAffidavit.pdf

10. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

3.2. Security Requirements

N/A

4. Invoicing Instructions

Send invoice to 1100 Eastern Blvd., Essex, MD 21221 or e-mail to oths.epmo@maryland.gov.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

https://procurement.opengov.com/portal/marylanddhs https://procurement.opengov.com/portal/marylanddhs https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf

1. Contractor name and address;

2. Remittance address;

3. Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4. Invoice period (i.e., the time period during which services covered by invoice were performed);

5. Invoice date;

6. Invoice number;

7. State-assigned Contract number;

8. State-assigned (Blanket) Purchase Order number(s);

9. Goods or services provided;

10. Amount due; and

11. Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

5. Point of Contact Information

5.1. Agency Point of Contact (POC) Information

Agency/ Division Name: Office of Technology for Human Services

Agency POC Name: Samanta Clarke

Agency POC E-mail Address: clarke.samanta@maryland.gov

Agency POC Phone number: 410-767-7365

5.2. Delivery Address / Work Site POC Information

Agency On-site Contact Name: David Heller

Agency On-Site E-mail Address: david.heller@maryland.gov

Agency On-Site Address: 25 S. Charles Street, Baltimore, MD 21201

Phone On-Site Phone Number: 443-969-7024

6. Scope of Work- Functional Areas

FA I- See Attachment B for MSRP

FA III - See Attachment B for MSRP

FA IV - See Attachment B for MSRP

7. Evaluation Criteria

1. Price

2. Conformance to Scope of Work

8. Basis of Award Recommendation

The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

9. Vendor Submissions

1. Proposal* *Response required

2. Additional Information Included Vendor Feedback Form here