Conf: MDH health regulation division annual in
Closed State & local contract opportunity Posted
- Solicitation number
- 2000016078
- State
- Minnesota
- Responses due
Opportunity facts
- Jurisdiction
Updated .
About this opportunity
The Minnesota Department of Health is seeking a contractor to provide the Health Regulation Division Annual In-Service Conference for 2025 and 2026, with a formal Request for Proposal (RFP) released on September 10, 2024. The conference requires a facility located in Anoka, Dakota, Hennepin, Ramsey, or Washington Counties, with specific conference dates of October 6-9 in 2025 and October 5-8 in 2026, accommodating up to 350 attendees. The contractor will be responsible for providing lodging, conference facilities, meeting rooms, meals, refreshment breaks, and audio-visual equipment and technical support. Evaluation criteria will include acceptance of state terms and conditions, cancellation policy, and overall cost. Potential respondents must submit all required documentation through the SWIFT Supplier Portal by October 1, 2024, with a deadline for submitting questions set for September 18, 2024, at 3:00 PM Central Time. The contract term will run from the date of execution through December 31, 2026, with potential for extension up to an additional 24 months.
The RFP indicates potential eligibility for the State's Small Business Procurement Program for qualifying vendors, though specific set-aside designations are not extensively detailed. Respondents must complete several mandatory attachments, including Responder Declarations, Exceptions to State's Standard Terms and Conditions, Veterans Preference Form, and Workforce Certification. While no specific incumbent vendor is mentioned, the document suggests openness to vendors who can meet the comprehensive conference requirements. Pricing will be firm and not adjusted based on actual attendance, with the state not guaranteeing a minimum number of attendees, lodging rooms, or meals. Vendors needing technical assistance can contact the Vendor Assistance Helpdesk at 651.201.8100. Though specific budget ranges are not explicitly stated, the comprehensive requirements suggest a substantial contract value for conference services over the two-year period.
Opportunity text
***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details. PURPOSE AND BACKGROUND. The purpose for this Solicitation (RFP) is to receive responses and award a to contract(s) with a Contractor(s) to provide 2025 and 2026 Health Regulation Division Annual In-Service Conference for Minnesota Department of Health, contract release number C-1130. DATES: The dates for the conference will be one option for each year from the following selected dates: 2025 Required Dates are October 6-9, 2025. 2026 Required Dates are October 5 - 8, 2026. The estimated number of attendees of up to 350. The State does not guarantee a minimum number of attendees, lodging rooms or meals. Prices listed on the pricing pages are firm and will not be adjusted if the number of attendees falls below the estimate. GEOGRAPHICAL LIMITATIONS: The conference facility must be located within Anoka, Dakota, Hennepin, Ramsey, or Washington Counties. Google Maps will be used to determine distance. CONTRACT TERM. The Contract Term will be from the date of contract execution through December 31, 2026. SUBMITTING QUESTIONS. The deadline for submitting questions is September 18, 2024 at 3:00 PM Central Time. Questions must be submitted in writing to Rhiannon Fissehaye at Rhiannon.Fissehaye@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum. SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1, then again Option #1. Responders need to submit all requested documentation, including, but not limited to, the following documents: 1. Attachment A: Responder Declarations 2. Attachment B: Exceptions to State's Standard Terms and Conditions 3. Attachment D: Responder Forms a. Veterans Preference Form (If Applicable) b. Workforce Certification 4. Attachment E: Additional Information 5. Exhibit D Price Schedule
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