CONF__MDH_HEALTH_REGULATION_DIVISION_ANNUAL_IN.pdf
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- Attached to
- CONF: MDH HEALTH REGULATION DIVISION ANNUAL IN
- Solicitation number
- 2000016078
- Issued by
- Aitkin County, Minnesota
About this file
This document is a Request for Proposal (RFP) issued by the Minnesota Department of Health (MDH) for their Health Regulation Division Annual In-Service Conference in 2025 and 2026. The purpose of the RFP is to solicit responses and award a contract(s) to provide the annual conference, which is expected to have up to 350 attendees. The required conference dates are October 6-9, 2025 and October 5-8, 2026. The conference facility must be located within Anoka, Dakota, Hennepin, Ramsey, or Washington Counties in Minnesota. The contract term will be from the date of contract execution through December 31, 2026.
The pricing for the conference is required to be submitted using the attached Exhibit D Price Schedule. Respondents may be eligible for the State's Small Business Procurement Program if they meet certain criteria related to business ownership, location, and economic disadvantage. The RFP also includes standard terms and conditions that respondents must review and acknowledge.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_Event_No._16078,_C-1130.pdf | ||
| Attachments_Event_No._16078,_C-1130.pdf | ||
| SampleContractAndExhibits,_Event_No._16078,_C-1130.pdf | ||
| Exhibit_D_PriceSchedule,_Event_No._16078,_C-1130.xlsx | XLSX spreadsheet |
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Text version
Event Description ***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
PURPOSE AND BACKGROUND. The purpose for this Solicitation (RFP) is to receive responses and award a to contract(s) with a Contractor(s) to provide 2025 and 2026 Health Regulation Division Annual In-Service Conference for Minnesota Department of Health, contract release number C-1130.
DATES: The dates for the conference will be one option for each year from the following selected dates: 2025 Required Dates are October 6-9, 2025. 2026 Required Dates are October 5 – 8, 2026. The estimated number of attendees of up to 350. The State does not guarantee a minimum number of attendees, lodging rooms or meals.
Prices listed on the pricing pages are firm and will not be adjusted if the number of attendees falls below the estimate.
GEOGRAPHICAL LIMITATIONS: The conference facility must be located within Anoka, Dakota, Hennepin, Ramsey, or Washington Counties. Google Maps will be used to determine distance.
CONTRACT TERM. The Contract Term will be from the date of contract execution through December 31, 2026.
SUBMITTING QUESTIONS. The deadline for submitting questions is September 18, 2024 at 3:00 PM Central Time.
Questions must be submitted in writing to Rhiannon Fissehaye at Rhiannon.Fissehaye@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum.
SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1, then again Option #1.
Responders need to submit all requested documentation, including, but not limited to, the following documents:
1. Attachment A: Responder Declarations
2. Attachment B: Exceptions to State's Standard Terms and Conditions
3. Attachment D: Responder Forms
a. Veterans Preference Form (If Applicable)
b. Workforce Certification
4. Attachment E: Additional Information
5. Exhibit D Price Schedule
General Comments
- Event Attachments:
1. RFP Content
2. Solicitation Attachments
3. Sample Contract and Exhibits
4. Exhibit D Price Schedule
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review)
Event Details
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000016078 Sell RFx 1 Event Round Version 1 1 Event Name
CONF: MDH HEALTH REGULATION DIVISION ANNUAL IN
Start Time Finish Time 09/10/2024 11:00:00 10/01/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000016078 Sell RFx 2 Event Round Version 1 1 Event Name
CONF: MDH HEALTH REGULATION DIVISION ANNUAL IN
Start Time Finish Time 09/10/2024 11:00:00 10/01/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000016078 Sell RFx 3 Event Round Version 1 1 Event Name
CONF: MDH HEALTH REGULATION DIVISION ANNUAL IN
Start Time Finish Time 09/10/2024 11:00:00 10/01/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: Exhibit D: Price Schedule
Question Response Upload the Event Price Schedule as instructed.
Note: This solicitation Event is utilizing a price schedule. However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item bid price. Enter in $0.01.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000016078 Sell RFx 4 Event Round Version 1 1 Event Name
CONF: MDH HEALTH REGULATION DIVISION ANNUAL IN
Start Time Finish Time 09/10/2024 11:00:00 10/01/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000016078 Sell RFx 5 Event Round Version 1 1 Event Name
CONF: MDH HEALTH REGULATION DIVISION ANNUAL IN
Start Time Finish Time 09/10/2024 11:00:00 10/01/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Exhibit D: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT
112 ADMINISTRATION BLDG
50 SHERBURNE AVE
ST PAUL MN 55155-1402
United States
Quantity: 1 Due Date: 08/13/2024 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000016078 Sell RFx 6 Event Round Version 1 1 Event Name
CONF: MDH HEALTH REGULATION DIVISION ANNUAL IN
Start Time Finish Time 09/10/2024 11:00:00 10/01/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000016078 Sell RFx 7 Event Round Version 1 1 Event Name
CONF: MDH HEALTH REGULATION DIVISION ANNUAL IN
Start Time Finish Time 09/10/2024 11:00:00 10/01/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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