CONF: BCA 2027 & 2028 Financial Crimes Conference

The State of Minnesota, Office of State Procurement, is requesting proposals for conference services to host the Bureau of Criminal Apprehension 2027 and 2028 Financial Crimes Task Force Criminal Investigation Conference on April 7–9, 2027, and April 26–28, 2028, with responses due November 4, 2026, by 2:00 PM Central Time. The facility must be located within 35 miles of the Post Office at 422 Laurel Street, Brainerd, Minnesota, and casinos are explicitly excluded from eligibility. The solicitation encourages participation from certified small businesses, minority-owned businesses, women-owned businesses, service-disabled veterans, and businesses in economically disadvantaged counties.

The scope includes lodging for an estimated 250 single-occupancy rooms (plus 5 for state officials) per conference year, meeting facilities accommodating a general session of 250 attendees in classroom style, four breakout rooms for 60–75 attendees each, a registration area, exhibitor area, mothers' room, prayer room, and dining room. Conference facility, lodging, and parking must be colocated within one-quarter mile or the contractor must provide complimentary shuttle services. Catering covers breakfast and lunch for 250 attendees over two days per conference, morning and afternoon breaks, dinner, and all-day beverage service with vegetarian and low-fat options. All costs must be itemized; the State does not guarantee minimum room or meal quantities and will not adjust prices if attendance falls below estimates. The contractor must carry commercial general liability of $2,000,000 per occurrence and commercial automobile liability of $5,000,000, and must comply with the Americans with Disabilities Act, Minnesota Clean Indoor Air Act, and US Fire Administration Hotel and Motel Fire Safety Act requirements.

The contract term runs from December 1, 2026, through June 30, 2028, with an option to extend up to 31 additional months. Evaluation occurs in three phases: Phase 1 assesses responsiveness and pass/fail requirements; Phase 2 scores acceptance of State terms and conditions (100 points), cancellation policy (100 points), and cost detail (800 points), plus up to 120 preference points for certified targeted-group, economically disadvantaged, or veteran-owned status; Phase 3 selects based on best value. Questions are due October 15, 2026, by 2:00 PM to karen.mcintyre@state.mn.us. Award is anticipated by November 23, 2026. All responses must be submitted electronically through the SWIFT portal.