CONF__BCA_2027___2028_Financial_Crimes_Conference.pdf
PDF 30 KB Posted
- Solicitation number
- 2000018752
- Issued by
- Dakota County, Minnesota
About this file
This is a solicitation document for the State of Minnesota, administered through the Office of State Procurement (OSP), for the Bureau of Criminal Apprehension (BCA) 2027 and 2028 Financial Crimes Task Force Criminal Investigation Conference. The state seeks a vendor to provide conference services including meeting rooms, catering, and lodging for events scheduled for April 7-9, 2027, and April 26-28, 2028. The conference facility must be located within 35 miles of the Post Office at 422 Laurel Street, Brainerd, Minnesota 56401, with casinos explicitly excluded from eligibility. Responses must be submitted electronically through the SWIFT portal by November 4, 2026, at 2:00 PM Central Standard Time. Vendors may submit questions by October 15, 2026, at 2:00 PM to karen.mcintyre@state.mn.us, with responses posted by addendum. The solicitation is designated Event No. 18752 with a due date of October 11, 2026.
Respondents must complete and upload Attachment A (Responder Declarations), Attachment B (Exceptions to State's Terms and Conditions), Attachment D (Workforce and Equal Pay Declaration), Attachment E (Responder Information Form), and Exhibit D (Price Schedule). The state does not guarantee a minimum number of lodging rooms or meals, and contract prices shall not be adjusted if the number of attendees falls below estimates. The solicitation encourages participation from small businesses, minority-owned businesses, women-owned businesses, service-disabled veterans, and businesses in economically disadvantaged counties, with information available through the Small Business Procurement Program. All submissions must comply with current state terms and conditions, and vendors requiring technical assistance with SWIFT registration may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Event_No._18752_Sample_Contract___Exhibits_fl.pdf | ||
| Event_No._18752_Attachments_fl.pdf | ||
| Event_No._18752_RFP_Content_fl.pdf | ||
| Event_No._18752_Exhbit_D_Price_Schedule.xlsx | XLSX spreadsheet |
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Text version
Event Description PURPOSE: The purpose of this Solicitation is to establish a Contract for a conference as detailed in Exhibit C, including Exhibit C, Supplement 1, of the Sample Contract.
The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms or meals. The contract prices shall not be adjusted if the number of attendees falls below the estimate.
The conference name is Bureau of Criminal Apprehension (BCA) 2027 and 2028 Financial Crimes Task Force Criminal Investigation Conference. The conference dates proposed are 2027: April 7-9, 2027, and 2028: April 26-28, 2028.
The conference facility(ies) must be located within 35 miles of the Post Office located at 422 Laurel Street, Brainerd, MN 56401.
Limitations on venue: Casinos are excluded from responding to this solicitation.
SUBMITTING QUESTIONS: Questions should be emailed by 2:00 PM on October 15, 2026, to karen.mcintyre@state.mn.us. Responses will be posted to the solicitation by an addendum.
SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1.
Note: You must submit all responses electronically through the SWIFT portal. OSP does not accept email or faxed responses. Please be aware there are attachments included in this event. The supplier is responsible for reviewing all solicitation documents.
General Comments
* Review the following documents prior to submitting a response:
1. Event Details
2. Event No. 18752 Solicitation Content
3. Event No. 18752 Solicitation Attachments
4. Event No. 18752 Sample Contract & Exhibits
5. Event No. 18752 Exhibit D Price Schedule
Complete and upload the following completed documents as a part of your response:
1. Attachment A: Responder Declarations
2. Attachment B: Exceptions to State’s Terms and Conditions, if applicable
3. Attachment D: Responder Forms - Workforce and Equal Pay Declaration Page
4. Attachment E: Responder Information Form
5. Exhibit D: Price Schedules
Response Document Notes:
* Please attach each document only once.
* The special characters on the upper-case number keys should not be used in either the attachment name or the file name of the attachment. This includes these characters: ~ ! @ # $ % ^ & * ( ) . Also do not use – but use _ instead.
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: McIntyre,Karen E Phone: 651/201-3124 Fax #:
Email: karen.mcintyre@state.mn.us
Event ID Format Type Page G0210-2000018752 Sell RFx 1 Event Round Version 1 1 Event Name CONF: BCA 2027 & 2028 Financial Crimes Conference Start Time Finish Time
10/09/2026 11:30:00 CDT 11/04/2026 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload Attachments A, B, D and E attachments here.
ATTACHMENT A: RESPONDER DECLARATIONS
ATTACHMENT B: EXCEPTIONS TO STATE’S TERMS AND
CONDITIONS
ATTACHMENT D: RESPONDER FORMS
- WORKFORCE & EQUAL PAY DECLARATION PAGE
ATTACHMENT E: ADDITIONAL INFORMATION
Note: Please include the MN Dept. of Human Rights Workforce Certificate and Equal Pay Certificate if your company has been issued these certificates.
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: McIntyre,Karen E Phone: 651/201-3124 Fax #:
Email: karen.mcintyre@state.mn.us
Event ID Format Type Page G0210-2000018752 Sell RFx 2 Event Round Version 1 1 Event Name CONF: BCA 2027 & 2028 Financial Crimes Conference Start Time Finish Time
10/09/2026 11:30:00 CDT 11/04/2026 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
Upload Exhibit D - Price Schedule here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: McIntyre,Karen E Phone: 651/201-3124 Fax #:
Email: karen.mcintyre@state.mn.us
Event ID Format Type Page G0210-2000018752 Sell RFx 3 Event Round Version 1 1 Event Name CONF: BCA 2027 & 2028 Financial Crimes Conference Start Time Finish Time
10/09/2026 11:30:00 CDT 11/04/2026 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: Conference: Meeting Rooms, Catering and Lodging
Question Response Upload the Event No. 18752 Exhibit D: Price Schedule as instructed.
Note: This solicitation Event is utilizing a price schedule. However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item bid price. Enter in $0.01.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: McIntyre,Karen E Phone: 651/201-3124 Fax #:
Email: karen.mcintyre@state.mn.us
Event ID Format Type Page G0210-2000018752 Sell RFx 4 Event Round Version 1 1 Event Name CONF: BCA 2027 & 2028 Financial Crimes Conference Start Time Finish Time
10/09/2026 11:30:00 CDT 11/04/2026 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: McIntyre,Karen E Phone: 651/201-3124 Fax #:
Email: karen.mcintyre@state.mn.us
Event ID Format Type Page G0210-2000018752 Sell RFx 5 Event Round Version 1 1 Event Name CONF: BCA 2027 & 2028 Financial Crimes Conference Start Time Finish Time
10/09/2026 11:30:00 CDT 11/04/2026 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Conference: Meeting Rooms, Catering and Lodging
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 10/11/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: McIntyre,Karen E Phone: 651/201-3124 Fax #:
Email: karen.mcintyre@state.mn.us
Event ID Format Type Page G0210-2000018752 Sell RFx 6 Event Round Version 1 1 Event Name CONF: BCA 2027 & 2028 Financial Crimes Conference Start Time Finish Time
10/09/2026 11:30:00 CDT 11/04/2026 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: McIntyre,Karen E Phone: 651/201-3124 Fax #:
Email: karen.mcintyre@state.mn.us
Event ID Format Type Page G0210-2000018752 Sell RFx 7 Event Round Version 1 1 Event Name CONF: BCA 2027 & 2028 Financial Crimes Conference Start Time Finish Time
10/09/2026 11:30:00 CDT 11/04/2026 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .