CONF: 2027-2028 Construction Inspectors Workshop

The Minnesota Office of State Procurement, on behalf of the Minnesota Department of Transportation, is soliciting proposals for the 2027-2028 Construction Inspectors Workshop, with written questions due November 13, 2026 at 3:00 p.m. Central Time and responses due November 23, 2026 at 3:00 p.m. Central Time through the SWIFT Supplier Portal. The posting's due-date field shows November 24, 2026. Email and non-electronic responses will not be accepted. Responders indicate whether they qualify as Minnesota-based small businesses or are majority-owned and operated by racial minorities, women, persons with substantial physical disabilities, veterans, or service-disabled veterans, or are located in economically disadvantaged counties, with responses for informational purposes only. No specific set-aside is indicated. A Veteran-Owned Preference Form applies if applicable.

The contractor must provide conference services for approximately 180 attendees across two annual workshops, including lodging, meeting facilities, meals, audio-visual equipment, and technical support. Required space includes single-occupancy rooms (13 for the January walk-through, 60 to 100 for Day 1, and 180 for Day 2), breakout rooms, a general session room seating 180 in dining-style seating, and an exhibitors' area. Preferred dates are February 17-19, 2027 and February 16-18, 2028, with alternatives of February 10-12, 2027 and February 9-11, 2028. Lodging-only walk-throughs occur in January of each year.

The contract runs from December 1, 2026, or the date of execution if later, through July 31, 2028. Pricing goes on the Exhibit D price schedule and must include taxes, permits, licenses, insurance, and overhead; bidders enter $0.01 in the system line item field. Required insurance includes $2,000,000 Commercial General Liability, $5,000,000 to $10,000,000 Commercial Automobile Liability depending on vehicle capacity, and Workers' Compensation with minimum limits of $100,000 per employee. The contractor bears attendee-incurred charges, including room service, phone charges, gratuity, and service charges. Payment is Net 30 following receipt of an undisputed invoice. The State may use purchasing cards with a single-purchase maximum of $5,000 unless otherwise approved, and may cancel with 30 days' written notice for convenience or immediately for breach, insufficient funding, or facility deficiencies. Required submissions include Responder Declarations (Attachment A), Exceptions to State's Terms and Conditions if applicable (Attachment B), and the Workforce and Equal Pay Declarations Page (Attachment D). Questions go to Trevor Caldwell at trevor.t.caldwell@state.mn.us, with answers issued by addendum.